Scrooby Show 2009

Charlotte Arrowsmith serves at the Cake Stall during Scrooby Show 2009 (photo by Malcolm Dolby)

The 2009 Village Show was held on Saturday 5 September 2009 on the Croft and in the Village Hall.

Preliminary results of the Show are:
72 entrants
397 entries
An estimated 300 - 400 attendees

£150 seed funding from Scrooby Gardening Club
£550 grants
£940 raised on the day after immediate expenses of cake, jam, hot dog stalls
£1,157.29 retained funds after all expenses including tent hire.

Jim Lister Rosebowl for the Overall Winner of Most Points: Peter Turnver
Lewington Award for Best Exhibit in Fruit & Veg classes: Pat Gill for his pumkin
N Notts Landscapes Award for Most Points in Fruit & Veg classes: Peter Turver
Cam Cup for Largest Onion: Jack Ward
Dunstan Cup for Best White Potato: Andrew Robertson
Pilgrim Fathers Plate for Most Points in Culinary classes: Maureen Westhead
Lewington Award for Most Points in Flower classes: Peter Turver

Minutes of the Show Organising Committee are below, ordered most recent to oldest.

Scrooby Show Review Meeting

11 September 2009

Julie Davison, Phil Davison, Chris Spence, Tony Spence, James Arrowsmith, Charlotte Arrowsmith, Ann Robbins, Penny Cawley, Heidi Robbins, Graham Robbins.

Review of 2009

Facts and Figures

• 72 entrants
• 397 entries
• ?300 - 400 attendees

• £150 seed funding form Scrooby Gardening Club
• £550 grants from BDC and NCC
• £241.00 raised by raffle
• £50.65 raised by sweet stall
• £73.66 raised by entry fees
• £287.00 raised by cake stall
• £158.00 raised by jams stall
• £11.28 raised by steam stall
• £49.60 raised by hot dog stall
• £26.35 raised by book stall
• £42.46 other income
• Total of £940 raised on the day, after direct expenses of cake, jam and hot dog stalls
• £1,157.29 retained after all expenses

Character of the Show

The four aims of the show were:

1. To continue the high standards of competition and judging
2. To emphasise the local and rural character of the show
3. To provide opportunities for active participation on the day
4. To raise funds for local charities including the village hall

It was generally felt that these aims had been achieved. In particular, the introduction of pet and sports classes had been a success.

The culinary judges had felt that the presentation of some of the culinary exhibits was not of an acceptable standard. They have left some notes which Julie will forward.

It was felt that the overlap with the Church Flower Festival, including Friday night?s music, the open church, parish lunch and Malcolm Dolby's history walk, had been beneficial.

Logistics

The format of the show was generally approved. The innovations of using the caravan for administration, Chris and Tony sleeping on the Croft for the weekend, and the use of one large tent were thought very successful.

In general, the administration of the show had not been over-burdensome, partly due to the enthusiasm of Sarah, Maria and Joyce. The judges and judges? helpers seemed happy with their responsibilities.

A rush of entries around 10:30am had caused difficultly.

The administration of the sports and pet classes had been difficult due to late anonymous entries and ad lib reorganisation of classes due to over-demand.

The administration of the craft classes had been difficult due to the intention to award Best Adult, Best Juniour, and Best Under 7 awards, rather than First, Second, Third. This requires the age of each exhibitor to be known at the time of judging.

Ann will publish results and a review of the Show in the next edition of the Star.

Use of Funds Raised

It was generally agreed that enough funds should be retained to cover the cost of hiring the marquee next year. With a margin for price increase, this would be £500.

Suggestions for the use of the remaining funds of £657.29 were:

1. Two picnic tables for the children's play area and croft.
2. Ranskill School Gardening Club
3. Dishwasher for the Village Hall
4. An annual tree planting event

Hopes for 2010

The date of the 2010 Show was fixed as Saturday 4 September.

A greater presence of food for consumption at the Show will be pursued.

Ranskill School children should be encouraged to compete in the vegetable and flower classes by the dispersal of seeds, and possibly other requisites such as grow-bags, to children.

A fairground attraction such as gallops or swing boats will be sought. James and Graham will try to contact the Retford based Association for steam driven fairground attractions. Julie will try to contact a Sheffield-based firm who provide old-fashioned games.

A barrel-organ will be sought. Chris and Tony will try to contact the organ owners who attend Harworth Christmas lights.

The newly-reformed Harworth Colliery band will be asked to attend.

Advertising should be extended to the regional press.

It should be clearly stated in advertising that prior completion of an entry form is not required. Potential entrants should be clear that they may bring exhibits to Scrooby up to 10:30am on the day of the Show, and enter then.

Early entries, either prior to the day of the show or early on the morning of the show, ought to be encouraged.

Class number and name cards ought to be weighted so they are not blown about by the wind.

Entry forms should be completed for one person only and with one entry per class. This will simplify administration (a side effect will be that it will break up some of the block family entries).

In the culinary classes, more detailed proscriptions on ingredients and quantities, or full recipes, should be specified. Notes on preparation and presentation should be published in advance.

A home brew class should be added to the culinary classes.

In the Craft classes, classes should state an age group, so that all entries to a specific class can be comparatively judged for First, Second and Third place. This will not require the age of each exhibitor to be known at the time of judging.

Pet and sports classes should not fall under the same administrative system as the exhibit classes. Winners should be awarded an anonymous rosette after judging or on the finish line, and their names recorded.

Pet and sports classes should be expanded.

Sports classes should be divided on age.

A fancy dress class should be added to the children?s classes.

The class titled 'Paper Plate Garden' should be renamed 'Garden on a Tray'.

Carol Lawrenson has offered to shop for and prepare the lunch for administrators and judges.

There ought to be a social event in the evening after the show, to make best use of the tent. Suggestions included a barn dance, asking the church or pub to organise the event. It was agreed that the show committee will be too tired to organise an event on the evening of the show.

Scrooby Show 2009: Committee Meeting 28 June 2009

Kirkby House, Scrooby

Chris Spence, Tony Spence, James Arrowsmith, Graham Robbins

Committee Members and Areas of Responsibility

• Graham Robbins: Chair
• Chris Spence: Vegetable, fruit, flower and culinary competition classes
• Penny Cawley: Craft and art competition classes
• Heidi Robbins: Egg competition classes
• James Arrowsmith: Logistics
• Dennis Marshall: Treasurer
• Ann Robbins: Advertising
• Julie Davidson: Help on the day
• Phil Davidson: Help on the day

Character of the Show

The 2009 Show aims to:

• Take place on Scrooby's Croft on Saturday 5 September 2009
• Continue the high standards of competition and judging of previous years
• Emphasise the local and rural character of the Show
• Provide visitors with opportunities for active participation on the day
• Pass any funds raised to local charity, including the Village Hall Fund

Timing

The Show's main times are:

• 11:00 Judging Begins
• 13:00 Rev Richard Spray opens Show, judging ends
• 16:30 Ann Watkins conducts Prize Giving

St Wilfrid's Church will be open during the weekend, for the Church Flower Festival. The Church has decided not to organise an event on the Croft for the Saturday evening.

Ann Robbins will provide lunch on the Croft on Sunday 6 September, partly to encourage people to attend and tidy up.

Malcolm Dolby will lead a history walk around the village on Sunday 6 September.

Site Layout

The public show will take place in the village hall and one large marquee pitched on the Croft.

The marquee will be hired from Mudford's in Retford, and measures 30m by 16m. It will therefore cover the majority of the grassed area of the Croft.

The marquee will be delivered by Mudford's staff and erected on Friday 4 September by our own labour under the direction of Mudford's staff. James and/or Graham (and anyone else who wishes!) will sleep in the tent on the Friday night to ensure its safety. It is not yet clear whether the marquee will be struck on Sunday 6 or Monday 7 September.

GR is to confirm details of marquee with Mudfords by letter.

Some equipment, such as sound equipment, may be set up on Firday night.

Tables and chairs will be gathered from the village hall, the chapel, Don Skelton, Gordon Ashworth and the Scouts. Counts so far are:

	Tables	Chairs
Village Hall	7 large, 10 small, 10 small collapsing	Inside use only
Scrooby Chapel	4 large
Bawtry Chapel
Don Skelton	5 large
Gordon Ashworth	9 large
Scouts

JA is to complete the count of tables and chairs.

Table cloths are required for the show tables. Graham has some left over from last year. Bassetlaw Play Forum may be able to provide some more. Otherwise we will buy some from the caterer supplier Batleys in Doncaster.

GR is to organise table cloths.

Two of the Gardening Club's tents will be erected to cover the stone-paved area of the Croft. This will ensure dry passage of visitors from the Hall to the marquee.

Chris Spence will provide a caravan to be parked on the Croft. The caravan will be used for Show administration, including the compilation of competition results and production of prize cards.

JA and GR are to draw up a measured detailed plan of the Croft, Hall and stalls layout.

St Wilfrid's Church will also be open during the weekend, for the Church Flower Festival. Visitors to the Show should be encouraged to visit the Church.

Show Administration

There will be a team of people ready to fill out prize cards with winners' names and entrant numbers throughout judging (11:00 to 13:00). A runner will bring the results from the judges to the team during judging. All prize cards will be displayed alongside winning entries before 13:00, ready for the Show opening.

Prize cards will be produced by a professional printer to a high standard. This will hopefully compensate for no prize money being offered this year. Graham has requested samples from Monks Printers in Doncaster.

GR is to chase Monks for sample prize cards, approve and order.

To enable visitors to associate prize cards with exhibits:

• The class name and class number will be clearly displayed where the entries are displayed.
• Each entry will have a class number and entrant number clearly displayed on a label.
• Each prize card will show an entrant name, entrant number, class name and class number.

Members of this team should be decided.

GR is to ask Phil and Julie if they would like to help with the administration of competition results on the day.

Lorraine Carter and Barbara Michel will assist Penny Cawley in the organization and display of the art and craft classes, and in running the Lego and drawing classes to be completed during the Show.

AR is to ensure that classes for completion on the day are advertised in the September Star.

Chris Spence has the help of Helen Skelton on the day. Chris' brother Ernie Mosey is an experienced vegetable judge, and will help Don Skelton on the day. Chris' sister Liz will help Rosemary Spray with the culinary classes.

Stalls and Attractions

The following stalls and attractions have confirmed they will be attending the Show:

• Bar, Pilgrim Fathers, requires electrical supply
• Tea and scones, Ranskill Nursery, in the hall/tents over paved area
• Hot Dogs, Tony Spence and Ian, requires electrical supply
• Children's activities, Bassetlaw Play Forum, badge-making machine, Styxx machine, giant Jenga, giant Connect 4.
• Childrens's music, Caterpillar Music, requires electrical supply
• Music, Retford Mini Operatic Society, requires electrical supply, two 30 minute sets.
• James and Pickles, Chris Marshall with donations
• Cakes, Izzy Marshall and Charlotte Arrowsmith
• Leatherwork, Mrs Rhys, Ranskill School
• Church Tombola
• Hempsall's Heritage Orchard, sale of apples and identification of varieties
• Gringley Gringo Chilli Preserves

GR is to write to all confirmed stalls with final details of the Show.

AR is to ensure that donations for Chris Marshall's stall are requested in the Septemebr Star.

AR is to ensure that Hempsall's apple variety identification is advertised in the September Star.

The following stalls and attractions have not yet confirmed they will be attending:

• Timberjoint
• Scripture Union; Chris Spence to confirm
• Ray Lister Baskets and Apple-pressing
• Ranskill School PTA, James Scott
• Riverford Organic Vegetables
• Tuxford Windmill
• Bag and Jewellery maker
• Jack Schofield Fairground Rides

GR is to obtain a decision from each of these stalls.

Advertising

A notice will be included in the August 2009 Star. The September Star will advertise all attractions, provide an entry form and details of how to enter.

AR is to organize advertising in the September Star.

Classes, committee minutes and notices will be posted on the Scrooby.net website.

GR is to upload committee minutes and notices to the Scrooby.net website.

Posters will be displayed in Scrooby, Ranskill, Torworth, Blyth, Bawtry, Everton and Mattersey one month prior to the event.

AR is to organize posters in neighbouring villages.

Several wooden signs are stored at Kirkby House. Ann Robbins is to recondition these, letter up and display in the village. Tony Spence pointed out that the signs have to be big or simple for motorists to comprehend them.

AR is to organize signs for the roadside in Scrooby.

Safety

We will not engage St John's Ambulance this year. We will identify competent first-aiders in attendance.

GR is to identify first aiders.

Tug-of-War

Andy Cawley will locate a rope and rules for the tug-of-war and oversee the proceedings on the day. We will not attempt to organize teams in advance. Sides will be formed on the day.

Judges

• Don Skelton: Fruit and Vegetable Classes
• Rev Richard Spray: Craft, Art and Children's Classes
• Rosemary Spray: Culinary Classes
• Possibly a member of Everton Gardening Club, To Be Confirmed: Flowers GR is to see Penny Cawley about a flower judge from Everton Gardening Club.
• David Lees: Egg Classes
• Malcolm & Sue Dolby: Pet Classes
• Andy Cawley: Tug-of-War
• To Be Confirmed: Children's Sports.

GR is to see Tracey and Steve about help organizing children's sports.

Scrooby Show Action List

James Arrowsmith

JA is to complete the count of tables and chairs.

JA and GR are to draw up a measured detailed plan of the Croft, Hall and stalls layout.

Graham Robbins

Confirm details of marquee with Mudfords by letter.

Organise table cloths.

Chase Monks for sample prize cards, approve and order.

Write to all confirmed stalls with final details of the Show.

Obtain a decision from each of the unconfirmed stalls.

Upload committee minutes and notices to the Scrooby.net website.

Identify first aiders.

Ask Phil and Julie if they would like to help with the administration of competition results on the day.

See Penny Cawley about a flower judge from Everton Gardening Club.

See Tracey and Steve about help organizing children's sports.

Ann Robbins

Organize advertising in the September Star, including classes for completion on the day, donations for Chris Marshall's stall, Hempsall's apple variety identification.

Organize posters in neighbouring villages one month prior to event.

Organize signs for the roadside in Scrooby.

Minutes of Scrooby Village Show Committee Meeting 8pm 26 March 2009 Kirkby House

Attendees: Julie Davidson, Phil Davidson, Chris Spence, Penny Cawley, Graham Robbins

Apologies: James Arrowsmith, Dennis Marshall, Ann Robbins.

Actions required are shown with initials.

Character of the Show

The 2009 Show aims to:

• Take place on Scrooby's Croft on Saturday 5 September 2009
• Continue the high standards of competition and judging of previous years
• Emphasise the local and rural character of the show
• Provide visitors with opportunities for active participation on the day
• Pass any funds raised to local charity, including the village hall fund

Areas of Responsibility

• CS: vegetable, fruit, flower and culinary classes
• PC: craft and art classes
• Heidi Robbins: egg classes
• JA: logistics
• DM: treasury
• AR: advertising

Marquee

GR confirmed that he had asked Mudfords of Retford for a quote for a marquee. The marquee measures 30m by 16m, which would cover most of the croft. The quote was £500, but GR is to work on bringing the hire cost of the tent down to around £250 by organising help with the erection and striking of the tent.

Timing

The show's main times discussed at the meeting are:

• 11:00 Judging begins
• 13:00 Show opens, judging ends
• 16:30 Prizegiving

Show Administration

There must be a team of people ready to fill out prize cards with winners' names and entrant numbers throughout judging (11:00 to 13:00). A runner must bring the results from the judges to the team during judging. We must aim to have all prize cards displayed alongside the winning entry before 13:00.

It is crucial that:

• The class name and number is clearly displayed where the entries are displayed
• The entry has an class and entrant number clearly displayed on a label
• The prize cards show the name and entrant number of the winner, and the name and number of the class

This will enable people to match the prize card to the winning entry. GR to ask PD and JD if they would take this on.

Prize cards should be well produced; more like certificates then cards. This will compensate for the withdrawal of prize money. GR to find printer and suitable format.

Public Notices

We will distribute a flyer listing the show classes, date, etc, to Scrooby residents in April, possibly with the STAR newspaper, but otherwise by hand. GR and AR to organise.

We will advertise the classes, date, etc in the May, June, July and August 2009 STARs. AR to organise. Please pass any notices about your specific areas of responsibility to AR.

Stalls

The list of stalls produced at the meeting of 22 January 2009 was generally approved, with the following changes:

• Cancellation of the white elephant stall which did not raise a great deal of funds last year
• Addition of a Scripture Union stall about the Pilgrim Fathers, including activities for kids CS to organise.
• Addition of a bottle tombola
• Addition of handmade shopping bags and jewellery stall. GR to contact stall holder on 01623 823772.

Classes

Vegetable and flower classes have been reviewed by CS, art and craft classes by PC, egg classes have been formulated by Heidi Robbins. The classes were confirmed as:

Fruit and Vegetables - plates provided

1.4 culinary apples
2.4 dessert apples
3.Plate of fruit, any one variety, soft fruit with stalks
4.6 runner beans
5.6 dwarf beans
6.3 beetroot with 3" tops
7.1 white cabbage with 2" stalk
8.1 red cabbage with 2" stalk
9.3 carrots with 3" tops
10.1 cucumber with 2" stalk
11.1 marrow
12.Heaviest marrow
13.3 white onions with no tops 8oz or under
14.3 white onions with no tops over 8oz
15.3 red onions with no tops
16.Heaviest onion
17.Longest runner bean
18.3 white potatoes
19.3 coloured potatoes
20.6 single shallot bulbs
21.4 tomatoes
22.5 cherry tomatoes
23.Plate of culinary herbs for variety and display
24.1 celery
25.3 leeks
26.A tray of vegetables, tray 13" or less
27.A tray of salad vegetables, tray 13" or less
28.Courgette with 1" stalk
29.Largest pumpkin
30.6 nuts
31.Any vegetable not listed

Flowers

32.1 cacti
33.1 fuschia in a container
34.1 foliage house plant in a container
35.1 flowering house plant in a container
36.1 pelagonium of any type
37.1 gentleman's buttonhole
38.1 lady's buttonhole
39.1 flower for perfume
40.3 or less dahlias in a vase
41.1 table flower arrangement on the theme of 'Wedding Anniversary'
42.1 rose
43.1 specimen flower
44.4 pansy heads
45.A garden flower arrangement in a vase or container (flowers may be bought)

Eggs

46. 3 brown eggs
47. 3 tinted eggs
48. 3 white eggs
49. 1 egg for contents
50. 3 bantam eggs any colour
51. 1 bantam egg for contents

Culinary

52.Jar of jam with cellophane cover
53.Jar of jelly with cellophane cover
54.Jar of chutney or pickle
55.3 plain scones
56.Savoury flan/quiche
57.Victoria sandwich cake with filling but no decoration
58.5 sausage rolls with home made pastry
59.Fruit pie
60.Elderflower cordial
61.5 decorated buns

Art and Craft

All art and craft classes have prize for best adult, best junior, and best under 7 years
62.Painting
63.Painting of local interest
64.Flower painting
65.Portrait
66.Animal or bird picture
67.Model made from a kit
68.Model made from a vegetable
69.Lego construction
70.Other miniature model
71.Wax model or candle
72.Knitted clothing
73.Knitted toy
74.Patchwork
75.Piece of felt
76.Egg cosy
77.Woodland craft
78.Paper plate garden
79.Artificial flowers
80.Jewellery
81.Photograph on theme of 'Scrooby' not shown before, unframed, 8" x 10" or less
82.Photograph on theme of 'Animal(s)' not shown before, unframed, 8" x 10" or less
83.Photograph on theme of 'Holiday' not shown before, unframed, 8" x 10" or less
84.Any art or craft item not listed

Children's Section

85.Photograph
86.Tallest sunflower
87.2 carrots
88.2 butterfly buns
89.3 decorated muffins

Pets (weather permitting)

90.Most obedient dog
91.Dog with the waggiest tail
92.Dog most like its owner
93.Best kept pet
94.Most unusual pet

Sports (weather permitting)

95.Children's sack race
96.Children's egg and spoon race
97.Children's running race
98.Tug-of-War

Actions arising from the Meeting of 22 Jan 2009

CS confirmed the attendance of Tony Spence to run the hotdog stall.
CS has reworked the vegetable and flower classes to her liking.
CS and GR have conferred on the show administration (see above).
CS to ask Don Skelton to judge the fruit and vegetable classes.

Heidi Robbins has confirmed David Leese as the judge for the egg classes; he is an experienced egg judge who has lectured at the local 'Chicken Club' several times.

GR confirmed the attendance of Reverend Spray to judge the craft classes, to open the Show and conduct the prize giving, and the attendance of Rosemary Spray to judge the culinary classes.
GR confirmed the attendance of Malcolm and Sue Dolby to judge the pet show.
GR confirmed that the St Wilfrid's Church will be open during the Show. The Church have organised their flower festival for the same weekend. The Church may also organise an evening event on Saturday 5 September 2009.
GR confirmed attendance of Pilgrim Fathers tenants to run the bar. All of the following have been invited to the show but GR to confirm attendance:

• Timberjoint as a stallholder.
• Church to run Tombola.
• Ray Lister's Baskets and apple-pressing.
• Bassetlaw Play Forum.
• Mr Scholey's Steam engine.
• Markham apple orchard.
• Goachers' fruit farm.
• Local farm shops.
• Trevor Dunstan with horse and trap.
• Gringley Tingley chilli produce.

GR to confirm attendance of Scrooby village shop and mobile van.
GR to continue to try and contact the beekeeping group from last year's Lincolnshire Show.

JA to contact local businesses and local government to donate money towards the hire costs of the marquee.

CA to find out how Ranskill Show hired their marquee in 2008.
CA to identify first aiders as an alternative to St John's Ambulance.
CA to confirm attendance of Carol Meekin to run Card Making stall.
CA to report decision taken at Ranskill Nursery Committee on 10 February 2009 concerning running the tea & scones.
CA to confirm attendance of Mrs Rhys, Ranskill School to run a leatherwork stall.
CA to confirm attendance of Ranskill School PTA.
CA to invite Retford Mini Operatic Society.
CA to invite Tickhill Choir.

AR to invite Retford Clog Dancers.
AR to organise Sunday lunchtime event.
AR to contact local companies, pubs and groups to organise tug-of-war teams.
AR to invite Mike and Sue Cameron to oversee the children's sports on the day.
GR confirmed attendance of Chris Marshall on the Jams and pickles stall. Chris Marshall requests help with producing the jams and pickles. AR to add a request for jams and pickles to all advance notices of the show.

Dennis to find out whether St John's Ambulance is required by the insurance.
Dennis to open bank account.

PC to ask a member of the Everton Gardening Club to judge the flower classes.
PC has confirmed that Lorraine Carter and Barbara Michel will help with craft classes.
PC has reworked the craft classes to her liking.
PC suggests that the Lego construction and drawing classes could be completed on the day.
Ed Marshall does not wish to oversee the tug-of-war on the day. PC confirmed that Andy Cawley would oversee the tug-of-war on the day.

Minutes of Scrooby Show Committee Meeting 7:30pm 22 January 2009 Scrooby Village Hall

Attendees: Charlotte Arrowsmith, Ann Robbins, Graham Robbins

Apologies: James Arrowsmith, Chris Spence.

Character of the Show

The 2009 Show aims to:

• Continue the high standards of competition and judging of previous years
• Emphasise the local and rural character of the show
• Provide visitors with opportunities for active participation on the day

Areas of Responsibility

Vegetable & Produce Competition

Chris Spence has taken on responsibility for the vegetable and produce competiton.

She forwarded several suggestions:

• A less formal vegetable judge. It is not clear whether the National Judge has been booked already, but it seems unlikely as neither CS, Ann Watkins nor GR remember doing so. CS to book judges of her choice.
• Eliminate classes with low attendance last year, or consolidate into fewer more general classes. CS to rework classes to her liking.
• Speed up the production of prize cards on the day. This could be achieved by printing the cards from a spreadsheet, or prefilling the cards, with only the name and number of the winner to complete. Prize cards must display class number and class name and winner name and number. Each class displayed on tables/board must also have its name and number displayed. This will enable prize cards to be matched to exhibits. GR and CS to confer on this system.

Responsibilities within this area include:

• Collect in trophies and plaques
• Buy gifts for judges
• Entry spreadsheet
• Cloth to cover tables
• Prize cards including class numbers and names
• Plates for display
• Entry number stickers

Heidi Robbins has taken responsibility for organising several egg competition classes and the attendance of a suitable judge. The judge may also exhibit some show chickens. Heidi Robbins to contact judge.

Craft & Art Competition

Penny Cawley has taken on responsibility for the craft and art competition.

Lorraine Carter, Barbara Michel and Julie Davidson could also be asked to help. GR to ask Penny, and write letter if appropriate.

A suggestion was made after last year's show that a few more craft/hobby classes for men should be included. Specifically model-making. Penny to review classes.

Several classes for completion on the day could be included. Suggestions were candle-making, felting, model making, vegetable model making, drawing/painting, and Lego. GR to ask Penny.

The Reverend and Rosemary Spray have already been asked to judge these classes. GR to confirm the attendance of Reverend and Rosemary Spray.

Logistics

James Arrowsmith and Graham Robbins have taken on responsibility for organising the hall and Croft on the day.

Responsibilities within this area include:

• Plan tents and stands
• Electrics
• Tables and chairs
• Dustbins and bin bags
• Tent erection on Friday and striking on Sunday
• Guard tents on Friday night
• Cut grass in prior week

Several people have made it clear that they are not willing to help with the tents in future years. Others have suggested hiring a single large marquee. All supported this suggestion. GR reported that Mudfords of Retford would charge around �£500 for a marquee on the weekend of the Show. JA to contact local businesses and local government to donate money towards the hire costs. CA to find out how Ranskill Show hired their marquee in 2008.

GR to ask the Reverend Spray to open the Show and conduct the prize giving.

Treasury

Dennis Marshall indicated in 2008 that he was keen to remain treasurer.

Responsibilities within this area include:

• Set up bank account
• Receive money from Scrooby Gardening Club
• Cash boxes and floats
• Insurance

A bank account is necessary before the receipt of the �£250 seed funding voted to the committee by the Scrooby Gardening Club. Dennis proposes two signatories on the account: Graham Robbins and James Arrowsmith.

All agreed that prize money will be restricted to children's competition classes only. All felt that adults were happy with the trophies, prize cards and glory as recognition of their efforts!

All agreed that the attendance of St John's Ambulance, and the associated expense, was not desirable, but that it may be required by the insurance. Dennis to find out whether St John's Ambulance is required by the insurance. CA to identify first aiders as an alternative.

Advertising

Ann Robbins took on responsibility for advertising.

Responsibilities within this area include:

• Posters in local shops
• Posters for village roadsides
• Signs for main road
• Adverts in local press

CA offered to help with distribution of advertising through Ranskill Nursery and School.

Sports

There will be a Tug-of-War, AR to contact local companies, pubs and groups to organise teams, CA to ask Ed Marshall to oversee on the day.

The Show will include several sports events including:

• Sack race
• Running race
• Egg and spoon

AR to invite Mike and Sue Cameron to oversee on the day.

Pet Show

The Show will include several pet classes including:

• Dog show
• Pet show

GR to invite Malcolm and Sue Dolby to oversee and judge on day.

Stands and Exhibitors

All stall-holders are to be asked to provide demonstrations and hands-on involvement for visitors.

In line with the overall aim for the Show, previous exhibitors who are either local or rural in character will be invited:

• Timberjoint, GR to invite
• Jams and pickles, GR to invite Chris Marshall
• Tombola, GR to invite the Church
• Hotdogs, GR to invite Tony Spence
• White elephant, GR to invite Phil & Julie Davidson
• Baskets and apple-pressing, GR to invite Ray Lister
• Card Making, CA to invite Carol Meekin

Several previous attendees have already been invited (September last year):

• Children's musical activities, Caterpillar Music, confirmed subject to weather or indoor slot
• Children's activities, Bassetlaw Play Forum, GR to confirm
• Bar, Pilgrim Fathers, GR to confirm with new tenants
• Tea & scones, Ranskill Nursery, CA to report decision taken at Nursery Committee 10 February 2009
• Steam engine, Mr Scholey, GR to confirm
• Cake stall, Izzi Marshall, CA confirmed

Several new attendees and ideas were suggested:

• Leatherwork, CA to invite Mrs Rhys, Ranskill School
• Beekeeping/honey/wax exhibition, GR and CA to try and locate exhibiting group from last year's Lincolnshire Show
• Retford farmer's market stalls, GR to invite
• Markham apple orchard, GR to invite
• Goachers' fruit farm, GR to invite
• Local farm shops, GR to invite
• Scrooby village shop and mobile van, GR to invite
• Horse and trap, GR to invite Trevor Dunstan
• Gringley Tingley chilli produce, GR to invite
• Ranskill School PTA, CA to invite James Scot

Band

It was agreed that a change from the brass band would be nice. Suggestions for an alternative were:

• Retford Morris Dancers, unfortunately not available
• Retford Mini Operatic Society, CA to invite
• Tickhill Choir, CA to invite
• Retford Clog Dancers, AR to invite

Open Church

It was suggested that the Church should be open during the Show. GR to contact Gordon Ashworth and Reverend Spray.

Evening Event

It was agreed that an evening event was a difficult proposition due to exhaustion of the committee and timing of children's bed times. Instead AR offered to cook for Sunday lunchtime, to follow clearing up of the Hall and Croft. AR to organise Sunday lunchtime event.