Scrooby Parish Council Minutes Prior Years
Tuesday 10 July 2007 at 7.30pm Scrooby Village Hall
1. Present
Kirsty Blower, Mary Broom, Ed Marshall, Christine Bailey, Dennis Brooke, Heidi Robbins.
Also present PC Jim Martin.
2. Apologises
Dennis Marshall and DC Terry Yates.
3. Minutes of Last Meeting
Proposed as a true record by Mary Broom, seconded Heidi Robbins. All agreed.
4. Matters arising
The bridge on Mill Lane has now been repaired.
The flats on Mayflower Avenue with the overgrown hedge have changed ownership. lt was agreed by all to give the new owner a chance to cut the hedge before writing to them.
David Clayâ??Thomas is to be the new litter picker. He will be paid for a maximum of 1.5 hrs work per week @ £5.5O per hour.
Mike Bexson from NCC, after months of waiting assured the Clerk that the Bus Shelter will be replaced at the end of July.
5. Correspondence
A letter of thanks was received from Mr & Mrs J Sheckle for the bouquet of flowers received from the PC for their diamond wedding anniversary.
A leaflet was received from the Sir Stuart and Lady Goodwin Charity informing the PC that funds are available for elderly people who are in need and fulfil certain criteria. The leaflet is to be displayed in the village hall and clerk to advertise in the Star.
6. District Councillors Report
DC Terry Yates was unable to attend.
7. Finance Report
The PC accounts have been externally audited and signed off. The report has been sent to Hacker Young.
The cheque signatories for the PC bank Accounts are currently Kirsty Blower, Edward Marshall and David Clay Thomas. Dennis Marshall is to arrange for DCT to be withdrawn as he is no longer a Parish Councillor and replaced by Mary Broom.
8. Robin Hood DSA
No report given.
9. Police Report
PC Jim Martin attended the meeting and informed the PC that "lead roofing" is still being targeted in the area.
Crime/incidents from 01/06/2007
1 criminal damage, 1 theft from motor vehicle, 1 burglary dwelling, 1 theft other, 2 other non crime incidents
There will be speed traps in action on the Great North Road through Scrooby sometime in August 2007.
10. Planning and The Village Plan
The Village plan has progressed and a draft is almost complete.
Wooffendon House, Chapel Lane, Scrooby
Planning application for extension. The application has been withdrawn.
Lyndhurst, Chapel Lane, Scrooby
Planning application for detached single garage. Permission granted by BDC.
Hawkes Nest, Great North Road, Scrooby
Appeal against BDC planning decision for extension to existing car parking has now been withdrawn.
11. Play Area
Heidi informed the PC that more bark was needed for the play area and that weeds are now growing through. Clerk to contact NNL to remind them to rake the bark. Heidi to obtain a quote for replacement bark which will be incorporated in to the WREN grant application.
It was agreed by all that the high net is to be removed (as a temporary measure) in the playground as the bark will then be adequate. The cost of a replacement net is to be included in the WREN grant.
12. Village Hall
Kirsty reported that the Antiques evening had raised 2130 and the brunch had raised £180 for the village hall fund.
The back of the village hall has been cleared up.
The kitchen and toilet re-fit will take place week commencing som July 2007. The grant received from â??Awards from Allâ?? does not cover the total cost ofthe refurbishment of the kitchen and toilets. lt was unanimously agreed that any additional cost would be paid for out of the â??Crolâ??lâ?? reserve fund.
Work on the "Village Image 8. Profile Grant" is ongoing. There will be an open meeting in August to inform residents of the village what is happening. The grant (s) - circa 245,000 (WREN, Bassetlaw, DSA & possibly Heritage Lottery) will be submitted in October.
13. Village Environment
Dennis Brooke and Mary Broom reported that there have been a lot of complaints about the foul smell around the village since the floods. The sewerage pump station had been under water during the floods. It was agreed by all to write to Severn Trent expressing concerns. Dennis and Ed to a draft letter for the Clerk to send to ST.
14. Any other business
NCC have taken down a Cherry tree on Station Road and an Sycamore on Low Road. Ed has contacted NCC and been informed that the Cherry tree will be replaced. Ed is to contact NCC to see when the trees will be replaced.
The Clerk is to contact NCC regarding the state of the surface of the road on Mill Lane.
Ed is to contact Andy Cawley regarding the state of the willow trees on the right hand side of his land and also the trees on the left hand side.
Kirsty, Ed, Dennis Brooke and Heidi will have a meeting to discuss the PCâ??s position on the Green Lane public enquiry which is taking place in the Village Hall on July 25
Meeting closed 9.05pm
Date of next meeting 10 September 2007. Scrooby Village Hall
Monday 10 September 2007 at 7.30pm Scrooby Village Hall
1. Present
Kirsty Blower, Ed Marshall, Dennis Marshall, Dennis Brooke , Christine Bailey, Mary Broom, Heidi Robbins.
Also present DC Terry Yates.
2. Apologises
None
3. Minutes of Last Meeting
Proposed as a true record by Christine Bailey, seconded Ed Marshall. All agreed.
4. Matters Arising
Kirsty to write NCC regarding the new damage to the bridge on Mill Lane.
Clerk to contact Mike Beexson at NCC requesting an update on the situation regarding the replacement bus shelter.
Heidi Robbins and Dennis Brook will attend the Public inquiry regarding Green Lane. The inquiry is now to be held in Sutton Village Hall in October.
5. Correspondence
Severn Trent have informed the PC that the smell left behind after the floods is not a matter for their concern.
6. District Councillors Report
Terry informed the PC that he hopes to be able to increase the con-currrent grant for next year
7. Finance
Present status presented. See appendix A attached. invoices approved for payment. Dennis Marshall is to write to the insurance company regarding replacement of the lead to the village hall windows.
The cheque signatories for the PC bank accounts are currently Kirsty Blower, Edward Marshall and David Clay-Thomas. Dennis Marshall is to arrange for DCT to be withdrawn as he is no longer a Parish Councillor and be replaced by Heidi Robbins.
8. DSA â??Robin Hood Airport
Dennis Marshall will write to enquire if the up dated tracking system is in place yet.
9. Police Report
PC Jim Marlin was unable to attend. The next Safer Neighbourhood meeting will be held on 11 October 2007 at Harworth Parish Hall - Mary Broom to attend.
10. Planning and Village Plan
The Village Plan is now complete. Ed Marshall is to Contact Mr _ at BDC to discuss how to proceed with regard to getting it adopted by BDC.
10.1 Planning applications
The Old Paddock, Low Road, Scrooby
To erect granny extension. PC Object. Size, mass, proximity.
Home Farm Bungalow, Low Road, Scrooby
Revised Planning application. To re-roof bungalow and convert loft. PC object size, mass, proximity.
Palace Farm, Manor Road, Scrooby
To extend existing dwelling. PC have no objections.
Palace Farm, Manor Road, Scrooby
To demolish existing outbuildings. PC have no objections.
Rosemead, Chapel Lane, Scrooby
To keep name on new building.11. Play Area
The damaged climbing net is to be taken down in the play area by Dennis Brooke and Ed Marshall.
12. Village Hall
The new committee is now established and Chris Marshall is Chair. Kirsty Blower to report back to PC. Extensive plans to fundraise for the work needed on the village hall. The WREN grant is due to be submitted within the next week. Unanimously agreed that Dennis Marshall and Kirsty Blower are the approved signatories for the application. BDC â??Capital Grant Aid` application has been submitted, result expected later this week. A letter has also been sent to Sandra Withington at BDC, Economic Tourism & Development requesting funding for the kitchen and toilets. A request for funding has also been made to Sheila Place at NCC.
The Village Hall Committee has updated the Village Hall
- Conditions of Hire Policy
- Equal Opportunities Policy
- Emergency Plan
13. Environment
Dennis Brooke reported there have been a lot of complaints about the amount of horse manure left around the village from the clients who stable their horses at Peter Dunstonâ??s livery yard. Clerk to write to Peter regarding this complaint.
14. Any Other Business
Mary Broom asked if the Mothers Union Area commiuee would be able to use the village hall for their meeting at no charge. The PC agreed that the Mothers Union would have to pay at the residents hourly rate.
Meeting closed 9pm.
Date of next meeting Tuesday 16 October 2007. Scrooby Village Hall.
Tuesday 16 October 2007. 7.30pm Scrooby Village Hall
1. Present
Kirsty Blower, Mary Broom, Dennis Brooke, Christine Bailey, Heidi Robins, Ed Marshall.
Also present PC Jim Martin.
2. Apologises
Dennis Marshall, DC Terry Yates.
3. Minutes of the last meeting
Proposed as a true record by Dennis Brooke seconded Mary Broom. All agreed.
4. Matters Arising
Ed Marshall is to talk to some of the horse riders going through the village about the amount of maneoure left on the roads.
Heidi Robbins and Dennis Brooke attended the Public Enquiry regarding Green Lane. Report attached.
The replacement bus shelter should be in place by the end of October 2007.
5. Correspondence
Nothing to address.
6. District Councillors report
Terry Yates was unable to attend.
7. Finance
Dennis Marshall was unable to attend.
8. DSA Robin Hood Airport
John Mann has informed the PC that he will give his support when and where necessary with any problems with DSA.
9. Police Report
PC Martin reported to the PC that there have been distraction burglaries within the area everyone should be vigilant. Clerk to put notice in the star. He also informed the PC that there will be speed cameras in operation within the area once a month for the next few months and it is possible that Scrooby may get speed watch signs.
Crime Incident Figures
1 criminal damage. 1 theft other. 4 road related incidents.
10. Planning and Village Plan
Village Plan
Ed Marshall is awaiting input from Terry Yates regarding plan.
Planning applications
Woofendon House, Chapel Lane, Scrooby
To erect two storey extension (re-submission). PC have no objections.
The Old Paddock, Low Road, Scrooby
To erect granny extension. Permission granted by BDC.
Home Farm Bungalow, Low Road, Scrooby
Revised planning application to extend existing integral garage, construct utility and conservatory extension. Re-roof bungalow and convert loft with amended plans. There is to be a site visit by BDC.
Palace Farm, Manor Road, Scrooby
To extend existing dwelling. Permission granted by BDC.
Palace Farm, Manor Road, Scrooby
To demolish existing outbuildings. Permission granted by BDC.
11. Play Area
The damaged netting has been removed by Ed Marshall and Dennis Brooke.
12. Village Hall
12.1 Kitchen and Toilet Refurbishment
Sandra Withington, BDC Economic Development and Tourism have awarded £1,120 towards outstanding costs associated with the kitchen and toilet refurbishment. A new cooker will now be ordered and other works completed.
12.2 Play Area and Croft improvements
Sheila Place, Notts County Council is applying for E500 of her initiative money and BDC Grant Aid Panel has awarded £2,500.
A grant application has been submitted to Robin Hood Airport Community Fund (£1,000) â?? no response received to date.
12.3 Major Works
A grant application has been submitted to WREN (£49,123) - a site visit has been ananged for Thursday 18 October.
12.4
A letter has been sent to Asda Stores, Retford and Wilkinson, Worksop requesting grant aid/donations. No responses to date.
12.5 Fundraising
£500 has been raised to date. Christine Hull is doing a sponsored horse ride w/e 20/21 October. Forthcoming events include - â??Golden Oldie Night 27 October, Family 'Bonfire' Brunch â?? 3 November, 'Greek' Night- 16 November and Family 'Christmas' Brunch - 15 December. Sale of Scrooby Christmas Cards is ongoing. At the Harvest Supper, Scrooby Gardening Club presented SPC with a cheque for £500 (proceeds of the Produce Show held in September). Grateful thanks go to the Gardening Club for their generosity.
13. Environment
It was reported that the ivy is overgrown around the wall on the Pinfold and this could cause serious damage. Ed Marshall is to organise a working party to tidy up the Pinfold.
Kirtsy Blower is talking to David Clay Thomas regarding empty the bins in the village.
14. Any other business
Mary Broom reported that the hedge around the church is no longer being cut as it was being cut by a volunteer who has died. Gordon Ashworth is trying to find someone to take over the cutting of the hedge.
Mary Broom asked on behalf of the painting class if the lightweight tables could be made available.
It was agreed by all to change the PC meetings to the first Monday of the month as from February 2008. There will be no PC meeting in January 2008.
Meeting closed 9pm
Date of next meeting Monday 12 November 2007 7.30pm Scrooby Village Hall
Monday 12 November 2007 at 7.30pm Scrooby Village Hall
1. Present
Kirsty Blower, Ed Marshall, Dennis Marshall, Dennis Brooke, Mary Broom, Heidi Robbins.
Also present DC Terry Yates and DC Sheila Place.
2. Apologises
Christine Bailey
3. Minutes of Last Meeting
Proposed as a true record by Ed Marshall, seconded Dennis Brooke. All agreed.
4. Matters Arising
Heidi Robbins reported that the decision from the Planning inspectorate with regard to Green Lane was that Green Lane would become a Restricted byway i.e. No vehicles. Dennis Brooke asked that a letter of acknowledgement be sent to Mr McDonald thanking him for all his efforts regarding Green Lane. PC all agreed. Dennis is to draft a letter then the Clerk will send.
The PC have been informed by Sheila Place that Alan Bin of NCC has informed her that the bus shelter will be in place within 4 weeks.
The light weight tables have been made available for the Art Class.
4. Correspondence
Nothing to address
5. District Councillors Report
Terry informed the PC that A1 housing have got 2 stars and money will now be available to update council houses within the area.
Two new leisure centres are to be opened early the New Year. One in Retford and one in Worksop.
Christmas Lights â?? Retford lights will be switched on 4 Dec and Worksop 27 November.
6. Finance
Present status presented. See appendix A attached. Invoices approved for payment.
Dennis is still awaiting a response from the insurance company regarding the Village Hall windows lead dressing.
Bank mandate for cheques signatories is still be sorted.
7. DSA Robinâ??Hood Report
Dennis has been informed that the tracking system is in place however it is still not working.
8. Police Report
PC Jim Martin was unable to attend.
Mary Broom reported that bogus gardeners have been working in the village. Dennis Marshall will report this to the Neighbourhood Watch.
9. Village Plan & Planning Permission Applications
9.1 Village Plan
The infomation needed by Terry Yates was given to him at the meeting by Ed.
9.2 Planning
Sheepcote House, Great North Road, Scrooby
Revised application Garden. Same objections raised by the PC as for the detailed application made previously.
Ryton House, Chapel Lane, Scrooby
Planning permission. same objections - site layout. Effect on neighbouring properties and the surrounding area.
Home Farm Bungalow, Low Road, Scrooby
Revised planning application. BDC refused planning permission.
Home Farm Bungalow and The Old Paddock, Low Road Scrooby
Clerk to contact NCC Highways regarding the boundaries at the front.
10. Play Area
Nothing to report.
11. Village Hall
Sandra Withington has informed the PC that the information boards in the village are to be replaced. Kirsty is in communication with Helen Sissons from Experience Nottinghamshire and a meeting is to be arranged with Arthur Fielding who is doing the research for the project.
Ian Cruddas and Kirsty have had a meeting with Karen Turburton from Notts Rural Community Council regarding grant aid for the next stage of the â??Scrooby: Enhancing for Greater Access' project. Further documentation has been sent to WREN in support of the grant application. Latest fundraising events are Chris Hull's sponsored horse ride which raised approximately £700; Golden Oldie Night raised £500 and the Bonfire Brunch raised £50. Sheila Place presented the PC with a cheque for £500 towards 'Scrooby: Enhancing for Greater Access'. On behalf of the PC Kirsty expressed her thanks.
Future fundraising events include Greek Night on 16 November and Christmas Brunch on 15 December. The sale of Christmas Cards is going well.
12. Environment
Kirsty to speak to David Clay-Thomas regarding emptying the bins around the village.
Kirsty to ring Pat Wilkinson at BDC regarding who is responsible to empty the bins also to request dog bins.
13. Any other business
Kirsty requested that the PC make a contribution this year to the Senior Citizens Christmas party. It was suggested that a figure be agreed at the next meeting. All agreed.
Meeting closed 9pm.
Next meeting Monday 10 December 7.30pm Scrooby Village Hall.
Monday 10 December 2007. 7.30pm Scrooby Village Hall
1. Present
Kirsty Blower, Ed Marshall, Dennis Marshall, Heidi Robbins. Christine Bailey.
2. Apologies
Dennis Brooke, Mary Broom, DC Terry Yates.
3. Minutes of Last Meeting
Proposed as a true record by Heidi Robbins, seconded Dennis Marshall. All agreed.
4. Matters Arising
The new bus shelter is now in place. Clerk to contact NCC and thank them on behalf of PC.
The PC will make a donation to the OAP Post Christmas party if there is a shortfall in funds.
5. Correspondence
Clerk to send to Mr K McDonald a copy ofthe letter received from John Mann regarding The Public Enquiry on Green Lane. Also acknowledge receipt of Mr McDonaldâ??s letter to the PC.
PC will look into any training available in February/March.
6. District Councillors Report
DC Terry Yates was unable to attend the meeting.
7. Finance
Present status presented. See appendix A attached. Payment has been made to Hacker Young Auditors. Invoices approved for payment.
8. DSA Robin Hood Report
The tracking system is still not working.
9. Police Report
None Given
10. Planning and the Village Plan
Wooffendon â?? Chapel Lane, Scrooby
Planning application for extension. BDC approved application.
Sheepcote House, Great North Road, Scrooby
Revised planning application. BDC approved application.
4 Mayflower Avenue, Scrooby
Planning application. Convert Two Flats into one dwelling. The PC has no objections.
Ryton House, Chapel Lane, Scrooby
Renewal of outline planning permission. BDC approved application.
Ed is waiting on information from DC Terry Yates to finalise the Village Plan.
11. Play Area
Nothing to report.
12. Village Hall
The village hall electricity inspection is now due. Kirsty to contact Andy Beamish requesting he does the work.
Kirsty is awaiting the decision on the WREN grant application and the Robin Hood Airport grant application.
Kirsty, Heidi and June Harris had a meeting with Arthur Fielding to discuss the proposed replacement village information boards and village leaflets.
Kirsty is to give Dennis Marshall a copy of the window quote - Dennis to approach the insurance company re compensation for the theft of the lead.
13. Environment
Ed is to contact Mr B Auckland regarding the state of the public footpath over the railway.
Ed has contacted a tree surgeon regarding the diseased chestnut tree on The Croft. It was suggested that the tree be left alone at this point in time but it should be monitored for any change.
It was agreed that the ivy should be removed from the sycamore trees on the Croft. Ed is to organise.
David Clay-Thomas has emptied the bins around the village.
Kirsty is to contact BDC to ask for a replacement bin next to the new bus shelter.
Clerk to put an article in the Star regarding the amount of dog mess around the village.
A working Party is to be organised to tidy up the Pinfold.
14. Any other business
Christine Bailey informed the PC that there would be Carol singing around the village on the 11 December 2007.
Next meeting Monday 7.30pm 4 February 2008 Scrooby Village Hall.
Monday 4 February 2008. 7.30pm Scrooby Village Hall
1. Present
Kirsty Blower, Mary Broom, Ed Marshall, Dennis Brooke, Dennis Marshall, Heidi Robbins.
Christine Bailey attended at the end of meeting.
2. Apologises
DC Terry Yates
3. Minutes of the Last Meeting
Proposed as a true record by Ed Marshall, seconded Mary Broom. All agreed.
4. Matters Arising
Sheila Place from NCC has granted £2OO towards the OAP Post Christmas Party. As the cheque was made payable to the Parish Council it has been paid in to the PC bank account and to be repaid to the OAP fund (c/0 Chris Cruddas). Chris is to ask Sheila to forward a letter coninning that the £200 is for the OAP Christmas party.
Dennis Marshall has made a further approach to the insurance Company regarding the replacement of lead to the Village Hall windows.
5. Correspondence
A letter has been received from Mr Hatswell regarding the state of the hedge at the end of Mayflower Avenue requesting that the PC accept responsibility for it's maintenance. Kirsty is to contact Terry Yates to establish PC position with regard to this and respond to Mr Hatswell accordingly.
Cottage Gardens of Haxey have sent in a tender for grass cutting. The PC agreed unanimously that NNL would receive the tender for grass cutting again this year. Although their quote is not the cheapest the service provided has always been excellent.
Dennis Marshall is to contact Neighbourhood Watch to inform them that the council will be continuing to support their scheme for 2008/9.
Dennis is to arrange a meeting with all the neighbourhood watch co-ordinators.
6. District Council|orâ??s report
DC Terry Yates was unable to attend
7. Finance
Present status presented. See appendix A attached. 2 cheques approved for payment.
The Precept for 2008/09 has been agreed at E4,390. This is a 4.4 percent increase on 2007/08.
8. DSA Robin Hood Airport
The tracking system is now in place. An article is to be put in the STAR suggesting that anyone who has a complaint about planes flying over the village should contact the Airport with details of times etc. All PC members agreed to monitor flights from DSA that pass over the village for the next two months.
There has been a complaint about a very large aircraft flying over Scrooby on the 16 January 2008.
9. Police Report
Safer neighbourhood meetings will now be three monthly. Mary to find out the date of the next meeting (B"' March?) and a member of the PC to try and attend. Awaiting the rest of the report from Mary Broom
10. Village Plan and Planning
Ed is awaiting information from Terry Yates regarding the Village Plan.
Planning applications
Special meeting of the PC was arranged to discuss the planning as there was no formal PC meeting in January,
4-4A, Mayflower Avenue, Scrooby
Convert two flats into one dwelling. PC had no objections. BDC has since approved the application.
Lyndhurst, Chapel Lane, Scrooby
Erect single storey extension. PC had no objections. BDC has since approved the application.
Wildwood, Vicarage Lane, Scrooby
Erect detached dwelling and construct new access. 3 members of the PC had abstained from the discussions for personal reasons. Led by Heidi Robbins â?? the 4 remaining voting members had seriously objected. BDC has since refused permission.
11. Play Area
Nothing to report.
12. Village Hall
A plaque has been received from Awards for All. The plaque is to be put up in the kitchen. Kirsty to arrange.
The new cooker has been put into the kitchen. Kirsty is in the process of arranging for the gas meter to be installed and the cooker connected.
It has been confirmed that the Village Hall does not require an electrical test to be carried out for the Entertainments Licence.
12.1 â??Scrooby: Enhancing for Greater Accessâ??
WREN have awarded the PC a grant of up to £30,D0O which is to used specifically for the installation of central heating and combi boiler, electrical improvements, new windows and doors and landscaping around the Village Hall including access ramps. The grant will not be released until the PC can show where the funding for the rest of the project is coming from. Kirsty is in the process of confirming all the project costs and obtaining funding for the shortfall. Once WREN has approved the changes to the scope of the project and the funding arrangements the refurbishments can be started.
A letter is to be sent to WREN confirming that the PC agree to third party fund the project to the sum of £8OO.
A grant of £1000 has been received from DSA to be put towards the pathway in the play area.
A letter has been sent to BDC requesting contimiation that full planning is not required for the work that is to be undertaken. An application will be sent to BDC building control for approval for the new windows and doors and access ramps.
13. Environment
Ed Marshall has been in contact with NCC regarding the bridle path from School Lane railway crossing to the bridge over the Trout Beck stream as the path has been under water since the floods in July 2007. There is a problem with the drains which NCC are to sort.
Dennis Brooke informed the PC that he had great concerns regarding small children riding around the village very fast on their scooters/bikes etc - it appeared to be an accident waiting to happen. Heidi Robbins reported that they sometimes have to ride on the road due to cars being parked on the pavement, particularly on the corner of Low Road. An advert to be put in Star asking people not to park on the pavement and to ask parents to ensure the children keep to the paths.
14. Any other business
Adoption of the Code of Conduct has been advertised in the local paper.
Kirsty informed the PC that she intends to stand down as Chair in April 2008. She will remain on the Council for the near future.
A complaint has been received with regard to the hedges of two properties (Arden and Avonlea) in Chapel Lane that back on to the Great North Road. The hedges are not maintained and it is difticult to walk along the path on the main road. Kirsty is to confirm PC position with regard to this with Terry and act accordingly.
Meeting closed 9pm.
Next Meeting Monday 3 March 7.30pm Scrooby Village Hall.
Monday 3 March 2008. 7.30pm Scrooby Village Hall
1. Present
Kirsty Blower, Mary Broom, Dennis Brooke, Heidi Robbins, Dennis Marshall, Ed Marshall, Christine Bailey.
2. Apologises
DC Terry Yates
3. Minutes of Last Meeting
Proposed as a true record by Dennis Brooke, seconded Mary Broom. All agreed.
4. Matters Arising
Clerk to contact Cllr Sheila Place regarding written confirmation of �£200 donation towards OAP Christmas Party.
A representative from the insurance Company has visited the Village Hall and has taken photographs of the windows for the insurance claim.
Cutting of the hedge at the end of Mayflower Avenue has been sorted out between Mr Hatswell and Mr P Dunston. Mr Hatswell will cut the hedge and Mr P Dunston will take away the cuttings.
A transport network inspector from NCC will contact the owners of the houses on the Great North Road with overgrown hedges.
5. Correspondence
PC�s all agreed to make a GBP175 contribution towards the STAR for this coming year.
6. District Councillor's report
DC Terry Yates was unable to attend.
7. Finance
Present status presented. See Appendix A attached. Cheques approved for payment.
8. DSA Robin Hood Airport
Nothing specific to report. Dennis will be contacting Mr Keith lzzard representative from BDC requesting he attend the next PC meeting.
9. Police Report
1 Burglary. 1 Road Accident
The Police are asking that all residents ask for ID from any Officials knocking on their doors.
10. Village Plan and Planning
Ed is awaiting information from Terry Yates regarding the Village Plan.
Address for new dwelling on Land adjacent to Mill House - Rowan House, Low Road, Scrooby, Doncaster.
11. Play Area
Nothing to report
12. Village Hall
An application has been made to amend the original project cost down from GBP56,732.96 to GBP49,937.77. The reduction in cost has been achieved by
- re-negotiating the cost of some elements of the project
- deciding not to replace the climbing net and install a safety surface under as it was felt that this was not cost effective
A short-term loan facility of GBP5,000 from BDC has been applied for - to be used should there be a final shortfall of funds for the project.
Planning permission is not needed for the works to be done to the doors and windows in the Village Hall but Building Regs consent is required.
13. Environment
Dennis Brooke reported that the hedges need cutting back on Gibbet Lane.
Ed reported that there is to be an emergency order to close the public footpath from School Lane towards Mattersey temporarily so that work can be carried out to solve the drainage problem in the field. UK Coal think the field has collapsed due to their workings and that is what is causing the drainage standing water problem.
Ed has cut back/removed the ivy from the Horse Chestnut trees on the Croft.
Ed to contact Network Rail regarding the timber cattle grids over the Railway line which are causing safety concerns.
14. Any other business
A �£25 donation will be made to the CLIC Sargent charity in memory of Brenda Willis who died in February and had been a previous clerk to the Parish Council.
Kirsty to contact BDC regarding the caravan in 'The Sheiling' garden.
Meeting closed 8.50pm.
Next Meeting Monday 7 April 7.30pm Scrooby Village Hall.
7.30pm Monday 14th April 2008 - Scrooby Village Hall
1. Present
Kirsty Blower, Mary Broom, Dennis Brooke, Ed Marshall, Heidi Robbins, Dennis Marshall, Christine Bailey.
2. Apologises
None.
3. Minutes of Last Meeting
Proposed as a true record by Dennis Brooke, seconded Heidi Robbins. All agreed.
4. Matters Arising
The cutting of the hedges on the Great North Road is to be chased up by Kirsty Blower.
BDC Planning have informed the PC that there has been no breach of planning regulations at The Sheiling. Great North Road, Scrooby.
5. Correspondence
Nothing to address.
6. District Councillorâ??s Report
DC Terry Yates informed the PC that there would be District Council Elections in May.
Nottinghamshire Local Authorities take over parking enforcement in the County from the police on 12th May 2008.
7. Finance
Present status presented. See Appendix A attached. Cheques approved for payment.
Dennis Marshall informed the PC that the insurance company are prepared to make a contribution towards the new windows instead of paying the cost of replacement lead to the old windows.
8. DSA Robin Hood Airport
Nothing to report.
9. Police Report
There has been a change to the Neighbourhood Team. There are now four members who all attended the PC meeting:
- PC2752 Jim Martin Tel no ;- 07776-460406
- PC546 Janine Roe
- PCSO6847 Sharon Brown Tel no:- 07894-510078
- PCSO6845 Gareth Mitchell
Crime Figures from 1st March 2008 to 7th April 2008. 4 Criminal damage, 3 thefts of motor vehicle, 1 burglary dwelling, 2 burglaries other. Another burglary dwelling was also detected on 7th April.
Training on new speed guns has been undertaken by the police.
Police are still warning residents to be aware of bogus callers.
10. Village Plan and Planning
DC Terry Yates will contact David Almond at BDC requesting he contact Ed Marshall to assist with the completion of the Village Plan.
Ed informed the PC that there is now Scrooby website: www.scrooby.net.
11. Play Area
A new swing seat has been ordered and the swings are in need of repair.
12. Village Hall
The revised WREN application has been approved.
Two new wheelie bins have been received for the Village Hall.
13. Environment.
Dennis Brooke reported that there is a large gap on the side of the Whinze on Gibbet Lane. Dennis to investigate further to see if a vehicle would be able to get through. The footpath from School Lane to Mattersey has been closed temporarily due to the flooding.
Ed has contacted Network Rail regarding the timber cattle grids across the railway line. The grids will be made safer.
14. Any Other Business
Ed is to organise a working party to clean up the Pinfold.
Kirsty Blower intends to resign as Chair; Kirsty is prepared to stay on until a new chair is appointed however she will not do a full year.
Meeting closed 9pm.
Next Meeting Monday 12th May 7.30pm Scrooby Village. The next meeting is also the Annual Parish Meeting.
8 pm Monday 12th May 2008 - Scrooby Village Hall
1. Present
Kirsty Blower, Mary Broom, Ed Marshall, Dennis Brooke, Heidi Robbins, Dennis Marshall, Christine Bailey. Also present D C Terry Yates, Graham Robbins - Scrooby resident, PCS Sharon Brown.
2. Apologises
None
3. Minutes of Last Meeting
Proposed as a true record by Heidi Robbins, seconded Dennis Marshall. All agreed.
4. Matters Arising
The cutting of the hedges on the Great North Road is to be chased up by Kirsty Blower.
Pinfold working party to be arranged by Ed Marshall.
5. Correspondence
The PC have received an invitation to attend the County Council Civic Service. No Parish Councillor is available to attend.
6. District Councillorâ??s Report
DC Terry Yates informed the PC that there had been no major changes in the recent District Council Elections.
The new Tesco being built in Worksop will have a cinema and bowling alley on the site.
Terry will request that Keith Izzard - BDC Planning Department and Richard Schofield - BDC Finningley Airport attend the next PC meeting.
7. Finance
Present status presented. See Appendix A attached. Cheques approved for payment.
Dennis is still in discussions with the insurance company as they have gone back on their offer of a contribution towards the repair/replacement windows.
The annual audit is due and an internal auditor is needed.
8. DSA Robin Hood Airport
Nothing to report.
9. Police Report
PCS066847 Sharon Brown was in attendance. She informed the PC that there may be a re-shuffle of officers from the original neighbourhood team. Scrooby may once again be linked to Carlton in Lindrick rather than Harworth.
PC Jim Martin has looked in to the possibility of flashing speed signs on the Great North Road but the village does not qualify.
10. Village Plan and Planning
Nothing to report.
11. Play Area
Joe Blower has mended the swings in the play area.
12. Village Hall
The WREN grant contract should be received this week. Work is scheduled to start w/c 2nd June and should be complete by mid/late August. A letter will be given to all users of the Hall and a notice has been put in the STAR.
13. Environment
Ed Marshall is to talk to P. Scholey regarding pumping out of the water at the Quarry. The standing water is now subsiding on the Mattersey footpath.
A letter has been received asking PCs to comment on the affect/damaged caused by last yearâ??s floods. Dennis Brook is to report back to the PC and reply to the letter if required.
It was suggested that the fencing on Mill Lane adjacent to the Whinze be repaired. Dennis Brook is to assess the situation and report back.
14. Any other business
Mr Graham Robbins a resident of Scrooby attended the PC meeting to inform the PC that he has set up a Scrooby website. The website can found at www.scrooby.net. Graham would like to have the contact details of all Councillors on the site together with the Parish Council Minutes of meetings (past and future). The PC will also be able to post any information they feel relevant on the site. All agreed.
A new co-ordinator is needed for the Neighbourhood Watch. Dennis Marshall who was the original co-ordinator is already Treasurer to the Parish Council and has responsibility for the DSA. It was suggested that another PC member who has minimal or no delegated duties take up the role. No PC member was willing to take on the duties. A new co-ordinator will have to be sourced from village residents. A notice is to be put in the STAR.
The new village information boards sponsored by BDC Tourism department will be going up soon in the village. They contain information for visitors on the Pilgrim Fathers.
Meeting closed 9.15pm
Next Meeting Monday 9th June 2008 7.30pm Scrooby Village Hall.
7-30 pm Monday 9th June 2008 - Scrooby Village Hall
1. Present
Kirsty Blower, Mary Broom, Ed Marshall, Heidi Robbins, Dennis Marshall. Also present D C Terry Yates.
2. Apologies
Chris Cruddas
3. Minutes of Last Meeting.
Proposed as a true record by Dennis Marshall, seconded by Mary Broom. All agreed.
4. Matters Arising
- Scrooby village website content â?? Graham Robbins to be provided with contact details of councillors, copies of Minutes and other archive documents. Ongoing Action â?? Clerk
- A new co-ordinator is still needed for the Neighbourhood Watch. Dennis Marshall who was the original co-ordinator is already. A notice is to be put in the STAR. Ongoing Action â?? Clerk
5. Correspondence
Correspondence had been seen by all Councillors. Other than planning, no action required.
6. District Councillorâ??s Report
Terry Yates confirmed that Keith Izzard - BDC Planning Department and Richard Schofield - BDC Finningley Airport will be invited to attend the next PC meeting, July 7th.
Terry Yates reported that policing of the Village will continue from the Harworth Police Station.
Terry Yates reported that there will be considerable development to improve the Market area in Worksop and the Square in Retford. Bassetlaw may also have funds for improving the built environment of the villages, for example, this could provide for provision of benches, improved signage or replacement street lights to suit the character of the village. This will be discussed in connection with the ongoing village enhancement project. Action - All
7. Finance
DM presented the current financial report which was approved by all. Six cheques were approved for payment. See Appendix A attached. Necessary transfers of funds from the various Trust accounts were completed.
The insurance company have finally paid a contribution of £1,333 towards the repair/replacement of the lead stolen from the VH windows.
The annual audit is due and an internal auditor is needed. Ongoing.
8. DSA Robin Hood Airport
The recent increase in training flights, which involve repeated low level flights directly over the village, was noted. It was agreed that a letter would be written to DSA requesting that the training flights should avoid the village if possible. Action: DM
9. Police Report
No police report.
10. Village Plan and Planning
The future action in regard to the Village plan will be discussed with Mr Izard at the next PC meeting.
Land Rear of Ryton House, Chapel Lane â?? Proposal to erect dwelling and garage and construct new access. The PC unanimously objected to the proposed development. It was agreed that the building was too large for the site, too high in relation to neighbouring houses and that the style was completely out of sympathy with other buildings in Scrooby. These objections would be detailed in a letter to the Planning Officer. Action â?? KB/EM
Wildwood, Vicarage Lane â?? Proposal to erect detached dwelling and new access. An appeal had been lodged against the refusal of planning permission. PC had made no additional comment but the original submission by the PC to Bassetlaw Planning office would be included for consideration by the Planning Inspectorate.
Garden adjoining Sheepcote House, Great North Road â?? retain an existing access. Permission refused by BDC.
11. Play Area
Nothing to report.
12. Village Hall
A deposit has been paid to Marvin Architectural for the new windows and doors.
A deposit has been paid to Master plumbing & Heating for the new radiators and combi boiler. Work to commence w/c 16th June.
The electrical works are now nearly complete.
The remaining works are on schedule.
13. Environment
- Ed Marshall has spoken to Mr. Paul Scoley, of Rotherham Sand and Gravel, regarding the pumping out of the water at the quarry. The Mattersey bridle path and the footpath are now dry. However, there is still a problem with the drainage of the field and EM agreed to write again to the Idle and Ryton Drainage Board. Mr Scoley intends to complete quarrying sand from the quarry area shortly. When the extraction is complete, he intends to re-instate the area as an amenity for the village. He has agreed to discuss these proposals with the PC. EM will arrange a suitable meeting for such discussions. The PC is worried about the resources necessary for managing the area as village amenity. Action - EM.
- The cutting of the hedges and grass verges on the Great North Road in order to ensure foot path access and visibility at road junctions. The responsibility is generally Notts CC Highways but certain verges may be the responsibility of the PC in which case we will advise Notts Landscaping. Action - KB.
- Pinfold working party to be arranged. Ongoing Action - EM.
- A letter has been received asking PCs to comment on the affect/damaged caused by last yearâ??s floods. DB is to report back to the PC and reply to the letter if required. Ongoing Action â?? DB
- It was suggested that the fencing on Mill Lane adjacent to the Whinze be repaired. Dennis Brook is to assess the situation and report back. Ongoing Action â?? DB
- Litter Picking. KB to ask David Clay Thomas if he wishes to continue with litter picking. Action - KB
14. Any other business
It was proposed that part of the Croft should be set aside to provide a communal garden. Although this was not generally supported by the PC, it was proposed that it be added to the Agenda for the next PC. . Action - Clerk.
Meeting closed 9.00 pm
Next Meeting Monday 7th July 2008 7.30pm Scrooby Village Hall.
Future Meetings: 2008, 1st September, 6th October, 3rd November, 1st December - 2009, 2nd February, 2nd March.
7.30pm Monday 7 July 2008 Scrooby Village Hall
1. Present
Kirsty Blower, Mary Broom, Ed Marshall, Heidi Robbins, Christine Bailey.
Also Present D Cllr Terry Yates, Sheila Place NCC, Mr Izzard BDC representative for Finningley Airport, Mrs A Watkins, Mr J Watkins, Mrs A Robbins residents of Scrooby.
2. Apologies
Dennis Brooke, Dennis Marshall.
3. Minutes of Last Meeting
Proposed as a true record by Mary Broom seconded Heidi Robbins. All agreed.
4. Matters Arising
A new co-ordinator is still needed for the Neighbourhood Watch. To be addressed at the next pc meeting.
5. Correspondence
Notice to go in the Village Hall regarding letter from The Sir Stuart & Lady Goodwin Charity. Also notice to go in the Village Hall regarding temporary closure, Level crossing, Station Road. Action - Clerk
6. District Councillorâ??s report
D Cllr Terry Yates informed the PC that Mr Schofield BDC representative for planning sent his apologies he was unable to attend the PC meeting. Terry suggested that he arrange a meeting with Mr Schofield and Ed Marshall to finalise the Village Design Statement.
Terry also informed the PC that Council workers were going on strike on 16/17th July 2008. Council offices will be closed and there will be no rubbish collection. A new collection date will be arranged.
The grant aid application to BDC has been approved for the Village Show Committee,
NCC Mrs Sheila Place attended the PC meeting and gave a cheque which was a successful grant application to Mrs A Watkins towards the Village Show.
7. Finance
No report given.
8. DSA Robin Hood Report
Mr Keith Izzard BDC representative for DSA attended the PC meetingto answer any questions or concerned raised over DSA.
Mr Izzard was asked about the monitoring system which should be in place at the airport. Mr Izzard informed the PC the airport has a new radar system this will keep tracking data. Trigger points are movements. Mr Izzard will seek update information from DSA.
All noise complaints are reported to the noise sub-committee. When the tracking system is in place properly it will make pilots aware of flight paths. Complaints will be corelated by the tracking system.
Mrs Ann Watkins complained about flight taking off across the village. Mr J Watkins complained about too many training flights over the village. He said that training flights have been going on for about 5 months and they fly over at 15 minute intervals.
Heidi Robbins reported that 747 were doing training flights over the village.
There were complaints of a flight at 23.15 every night over Scrooby.
Mr Izzard informed the PC that Sheffild airport closed on 14th March 2008 and training had been moved to DSA however they should be light aircraft. He will look into how many training flights allowed.
Mr Izzard will find out if the tracking system is fully operational. When fully operational airport tracking operators will advise flight paths to pilots any deviation from the flight paths will be recorded.
Mr Izzard informed the PC that an airline has been penalised financially for noise levels. 2006/2007 reported three fines 2 at £500 and 1 at £750 for a Spanish aircraft used by Thomson.
There are restrictions on night time flying at DSA Mr Izzard was unsure of movements at the present time however there is a limit between the hours of 23.00 and 07.00 on noise levels.
Mr Izzard was asked if the PC would be informed of any planning changes. Mr Izzard informed the PC there is a DSA Consultant committee where information is freely available.
Mr Izzard was asked if there was any update on any request for air space. He advised that 2-3 months ago air space was provisionally granted.
Mr Izzard informed the PC that all minutes of meetings from DSA can be down loaded from the committee websites.
Noise complaints level report can be downloaded from committee website.
Kirsty informed Mr Izzard that it was felt that complaints should be made now as night flights/cargo flights could get worse at a later date The PC should be kept informed.
9. Police Report
Pc Jim Martin and Sgt Paul Pilsworth attended the PC meeting. crime figures 1 theft of diesel, 1 theft motor vehicle, 2 burgalries other than dwelling.
PC Martin informed the PC that Scrooby will continue at the moment to be covered by the Harworth Safe Neighbourhood Team, however Scrooby may join in with Ranskill safe neighbourhood team.
The new speed guns can be used at night. Mattersey has successful set up a community speed team. It would be possible to do this in Scrooby however volunteers would be needed. This could be discussed in more depth the same as the neighbourhood watch co- ordinator.
There is a possibility of temporary flashing speed restriction signs for The Great North Road, Scrooby.
Sgt Paul Pilsworth introduced himself to the PC. He is based at Harworth and is a beat manager. He has worked for 15 years rural policing within the area.
He suggested that it would be a good idea to ask Terry Reynolds to attend a meeting to reinstate the neighbourhood watch.
He informed the PC that any speed watch that was introduced to the village has to be approved by the PC as their insurance cover would be needed. It would need a group of six volunteers to spend time on training to make it worth doing. If there were enough people willing to train the police would train them to use the cameras. Persons caught speeding cannot be prosecuted on these facts.
He informed the PC that thieves are now stealing diesel and are actually Syphoning from agricultural equipment.
10. Village Plan and Planning
No planning issues.
11. Play Area
The new equipment has been installed. A complaint has been received from Mr Fenning regarding the positioning of the new play house/climbing frame. The play house has been positioned in such a way that children playing/climbing will be able to look into his bedroom window. He also informed the PC that he had concerns that youths may come in from other areas to use the new equipment in the play area. The play house is in front of his bedroom window. It was suggested that the PC move the playhouse. The contractors have been approached and it will cost £1,500 for them to relocate the play house.
Kirsty suggested a working party to do the work. A cherry picker would cost £100 plus driver. To be discussed further at next PC meeting.
12. Village Hall
Kirsty informed the PC that Dennis Brooke had queried the schedule of works and costs for the village hall/play area.
All PC members were given a revised schedule of works including all costs.
New electrics are in, central heating in, sockets in hall, sockets in kitchen, combi-boiler in. Kitchen fitter is coming to finish the kitchen, Kirsty is sourcing a quote to box the pipes in which supply the new radiators. Windows will be installed in August. Landscaping will be done by Steve Swannack of NNL in July.
Kirsty asked if any PC members would like to contribute to the plan for landscaping around the village hall.
13. Environment
Cutting of hedges and grass verges on the Great North Road. Ongoing action KB
Working party for the Pinfold. Ongoing action EM
Damage caused by last years floods. Ongoing action DB
Fence repair Whinze. Ongoing action DB
14. Any other business
Mrs A Robbins attended the PC meeting with a request for support to set up communal gardens in the centre of the village which could be used by famalies to have picnics, b-b-ques etc.
Mary Broom and Christine Bailey informed the PC that there are residents in the village who are against the idea of communal gardens. Some residents have said that they do not want allotments on the croft. Mrs Robbins informed the PC that she was not in anyway intending the communal gardens to be allotments.
Mrs Robbins has had suggestions from residents in the village saying it would be great to be able to purchase local produce ie. Plants herbs.
Mrs Robbins informed the PC she would like peoples involvement and would not want to apply for grants. She suggested that perhaps the gardens could be started in the play area.
Permission was granted from the PC for Mrs Robbins to place an article in the star for a sub-committee, also to put a competition in the star to design the gardens.
Ann will develop a plan for the gardens for the PC to go through.
Chris the clerk requested that a clock be in place in the village hall.
Meeting closed 9.40pm.
Next Meeting Monday 1st September 2008 7.30pm Scrooby Village Hall
Future meetings 6th October, 3rd November, 1st December 2008, 2nd February 2009, 2nd March 2009.
Monday 1st September 2008 7.30pm Scrooby Village Hall
1. Present
Kirsty Blower, Mary Broom, Ed Marshall, Dennis Marshall, Heidi Robbins, Dennis Brooke
Also present: D Cllr Terry Yates
2. Apologies
Christine Bailey
3. Minutes of Last Meeting
Proposed as a true record by Heidi Robbins seconded Mary Broom. All Agreed.
4. Matters Arising
A new organiser for the Neighbourhood Watch is to be discussed at the November PC meeting.
Kirsty informed the PC that she was handing in her resignation. The October meeting (rearranged for October 13th) will be her last meeting.
Kirsty will be speak to Tracey Crowe to see if she will accept co-option on to the parish council.
5. Correspondence
A letter has been received from the Sherwood Foresters Western Front Memorial Committee, requesting a donation towards a memorial which will be placed in Tyne Cott Visitors Centre, Passchendaele, Ypres, in Belgium. The PC all agreed to make a donation of £30.
Chris Cruddas the Clerk has tendered her resignation; an advert is to be placed in the Star for a new clerk. Chris will continue until the end of the year if a new clerk has not been appointed. Kirsty expressed her thanks to Chris for all her help and hard work over the past few years.
6. District Councillorâ??s Report
Terry informed the PC that at a meeting with chief Inspector Glen Harper he had been informed that Scrooby would be joined with Ranskill safer neighbourhood Group.
There will be a continental Market in Retford on 13th September and another around Christmas time.
7. Finance
Management Accounts to 31st August 2008 were presented. There were no significant items.DM outlined the low level of the bank accounts explaining that money spent on projects was in the progress of being recovered from WREN and HMRC (VAT). He also presented the Annual Return for 2007/08 outlining how the return was compiled and in particular reading out all the elements of the Annual Governance Statement. Councillors approved the Annual Statements of Accounts and Governance.
8. DSA Robin Hood Report
Dennis Marshall reported that the new equipment is now in place at DSA and the correct air-space is now being used which has seen a decline in flights over the village. Possible concern was expressed at the potential planning change to allow noisier aircraft to operate between 11p.m. and 7 a.m.The PC will resist this change and ask BDC and other local councils for support until DSA can prove that their flights are remaining within the NPRâ??s
9. Police Report
None given.
10. Village Plan and Planning
Terry will arrange a date with Ed to complete the Village Plan. TY/EM
Planning received during August
Application for change to Windows - Great North Road - No Objection
New build Mrs Balding's â?? Application granted.
Extension proposed for dwelling on Saracens Lane. No Objection
11/12 Play Area â?? Village Hall
New dog fouling signs need to be sourced.
One of the Horse Chestnut tree needs at least one large branch to be cut off (one overhangs the play area) Quotes to be sourced. EM/KB/CC.
Quotes also to be obtained to cut back cherry tree outside Beryl Dickens house in Station Road.
Fence to be fixed around the back of the play area. DB
Ed has arranged a working party to do the work necessary on the tree house in the play area.
The new windows and doors were installed in August. The paving has been relaid around the village hall. The remaining hard landscaping will be completed after the Village Show.
Kirsty presented a report detailing the cost to date for the project (copy attached). To date total project overspend (ie cost to PC) is in region of £2500).
A snagging list and list of further issues that need to be addressed by the PC were given to each Councillor. These need to be discussed at the next meeting and an action plan formulated.
Kirsty informed the PC that the Grant Committee had had a meeting recently. The first 2 stages of the project â??Scrooby: Enhancing for Greater Accessâ?? Have almost been completed successfully. Ian Cruddas is to form an Environmental Committee and move the 3rd stage of the project forward. (copy attached).
Dennis Brooke declared an interest in the supply of the stone for the hard landscaping.
13. Environment
Dennis Brooke suggested that the PC need to find out who would be responsible if there was an accident on the Whinze Common along river, Dennis Brooke to contact BDC legal department.
14. Any other business
The Parish Charter has been agreed and signed at the PC meeting.
Heidi reported that the Garden Club Show would be called the Village Show next year. A post show meeting is to be held October 10th. All welcome.
Meeting closed 9.45pm.
Change of date for next meeting
Next meeting Monday 13th October 2008 7.30pm Scrooby Village Hall.
Future meetings
3rd November, 1st December, 2nd February 2009, 2nd March 2009.
Monday 13th October 2008 7.30pm Scrooby Village Hall
1. Present
Ed Marshall, Kirsty Blower, Mary Broom, Heidi Robbins, Dennis Marshall, Christine Bailey, Dennis Brooke.
Also present Mrs B Dickens, Mrs A Robbins, residents of Scrooby, Mark Bell Tree Surgeon
2. Apologies
D Cllr Terry Yates
3. Minutes of Last Meeting
Proposed as a true record by Dennis Marshall seconded Ed Marshall
All agreed.
4. Matters Arising
Tracey Crowe has agreed to be co-opted onto the Parish Council.
Neighbourhood Watch to go onto the agenda for November.
5 Correspondence. Nothing to address.
6. District Councillorâ??s Report
D Cllr Terry Yates was unable to attend the meeting.
7. Finance
Dennis Marshall presented the current financial report which was approved by all. See appendix A attached. Four invoices were approved for payment.
Changes are to be made for cheque signatories. Heidi Robbins will become a cheque signatory.
8. DSA Robin Hood Report
Nothing to report.
9. Police Report
No report given. It was suggested that it would be necessary to find out if the police would be in attendance at the next meeting. Mary Broom will investigate the plans for Police attendance. (Action MB)
10. Village Plan and Planning
Planning application approved for change to windows â?? new house, Great North, Scrooby.
Ed informed the PC that he had had a meeting with Terry Yates at BDC. The Village Plan will now be submitted as local design guidance. ECM will make changes and re-submit to BDC. (Action ECM)
11/12 Play Area & Village Hall
Mark Bell (Tree Surgeon) attended the PC to discuss the concerns raised in regard to the Horse Chestnut tree located in the Croft next to the play area. He confirmed that it is infected with Phytophora. As a tree surgeon, he does not recommend removal of any large limbs as this will hasten the death of the tree as chestnuts are not good at healing large wounds. He proposed a general thinning of the tree canopy and then installation of a nylon/rubber cable brace to support the limb overhanging the playground. He thinks that the tree is not showing any signs of serious distress and it should last for another 10 or 20 years, depending on the weather. He also suggested that we plant a group of new trees now so that they will be mature when the chestnut does eventually have to be removed. He estimates that the work on the tree will be cost in the region of £500. Mark would also sponsor the planting of a new tree on the Croft. CC to source a further quote.
Mrs B Dickens a resident from Scrooby informed the PC that the tree outside her house on Station Road was now so big it was interfering with the telephone cables.
The PC agreed the company who is successful in the quote for the work on the Horse Chestnut tree will also be asked to cut back the tree outside Mrs Dickins house.
A working Party has reduced the height of the play/house climbing frame.
Heidi queried when the new safety nets would arrive. Ed will remind Mr James Arrowsmith who is supplying the nets. (Action ECM).
A meeting has been arranged for Friday 17th October to go through the snagging list on the village hall work. (Action VHC)
The landscaping is awaiting completion by NNL.
There is a possibility of dog fouling bins in the village. ECM is to contact BDC to see if they will empty the dog fouling bins. (Action ECM).
13. Environment
Dennis Brooke informed the PC that the manhole cover at the sewerage station will be fixed/replaced.
Dennis raised concerns regarding responsibility for the Whinze. It was agreed that the insurance documents would be looked at and ownership/responsibility of the Whinze would be looked into. DM to check through insurance document and the Clerk to check through archive material.
NB the latter has been done, Ian Cruddas â?? Clerk to the PC in 1969 has provided information re the ownership registration via the 1965 Commons Registration Act.
14. Any other business
Some drivers have complained that a mirror, which is fastened to the South Bus Shelter causes reflections which affect driver visibility. PC will investigate and seek advice from Notts CC if necessary (Action ECM).
Ann Robbins attended the PC meeting and informed the PC that a working party had started on the Pinfold. Sue Dolby has won the competition to design the garden in the Pinfold. The Pinfold will be the first area converted into a communal garden. The Ivy has been removed from the pinfold wall and it now shows that the wall needs re-pointing. Ann has a working party to do the work.
Kirsty has resigned as Chair of the Parish Council. The PC all gave a vote of thanks for her hard work and dedication as a Parish Councillor and Chair to the PC. Kirsty will continue to attend the PC meetings until the Grant award is complete.
Meeting closed 9pm
Next Meeting Monday 3rd November 2008. 7.30pm Scrooby Village Hall.
Future Meetings
- 1st December 2008
- 2nd February 2009
- 2nd March 2009
Monday 3rd November 2008 7.30pm Scrooby Village Hall
1. Present
Ed Marshall, Mary Broom, Heidi Robbins, Dennis Marshall, Christine Bailey, Dennis Brooke.
In attendance: Kirsty Blower (Village Hall Committee), Dist Cllr Terry Yates.
2. Apologies
Chris Cruddas (Clerk).
3. Minutes of Last Meeting
After minor amendments they were proposed as a true record by Dennis Brooke and seconded by Christine Bailey. All agreed.
4. Matters Arising
All matters covered in the remaining agenda.
5 Correspondence
Ed Marshall agreed to review the proposed charter between the District and Parish Councils.
6. District Councillorâ??s Report
Terry mentioned that the Sherwood Forest Trust may be able to offer advice re- the ailing horse chestnut tree.
He agreed to follow up on the status of police involvement with the village.
A potential grant to assist with the refurbishment of the Pinfold was mentioned by Terry.
Terry outlined the situation surrounding the District Councilâ??s investment with Icelandic banks.
7. Finance
Dennis Marshall presented the current financial report which was approved by all. See appendix A attached. Two invoices were approved for payment.
Changes are to be made for cheque signatories. It was agreed that Heidi Robbins and Dennis Brooke become cheque signatories; Dennis Marshall to arrange.
8. DSA Robin Hood Report
Comment was made on the recent release of the draft airport masterplan. There will be consultation meetings by the airport including one at Bawtry New Hall on Nov. 28. Dennis Marshall will attend.
There is a belief in the surrounding area that the airport will apply to amend the planning conditions under which they operate to enable flights of larger and noisier â??planes between 11pm and 7am. The district councillor has been alerted.
9. Police Report
No report given.
10. Village Plan and Planning
Nil report
11/12 Play Area & Village Hall
Kirsty Blower updated the council on progress with the Village Hall project. A start on laying the rear terrace was imminent and a meeting to deal with remaining problems with the windows had been held with an acceptable course of action agreed.
A report outlining proposed changes to the Village Hall hire rates and the need to advertise for someone to deal with cleaning and related matters. The councillors approved the latter and gave the go ahead for the Village Hall committee to advertise accordingly. Ed Marshall felt that he needed more time to study the proposal for hire rates and would report back with his views before the next meeting.
13. Environment
A quote of £475 to remove the affected limb from the horse chestnut tree had been received. Other quotes and alternative proposals were still awaited.
The district council can provide 2 dog fouling bins which would be emptied fortnightly. Ed Marshall agreed to ascertain what costs to the Parish Council are involved.
14. Any other business
On behalf of Ann Robbins, Heidi reported that progress with the refurbishment of the Pinfold has continued.
Comment was made about an article in the STAR regarding cat kidnapping.
Meeting closed 9pm
Next Meeting
Monday 1st December 2008 7.30pm Scrooby Village Hall.
Future Meetings
- 1st December 2008
- 2nd February 2009
- 2nd March 2009
Monday 1st December 2008 7.30pm Scrooby Village Hall
1. Present
Ed Marshall (Chair), Dennis Marshall, Dennis Brooke, Heidi Robbins, Christine Bailey, Tracey Crow, Mary Broom.
Also present Kirsty Blower, Chris Marshall (Village Hall Committee), Ann Robbins.
2. Apologies
District Councillor Mr Terry Yates
3. Minutes of Last Meeting
Proposed as a true record by Dennis Marshall; seconded Dennis Brooke.
All agreed.
4. Matters Arising
NCC has cut down ten trees near the bottom of Station Road. Ed has e-mailed NCC as there has been no correspondence regarding the state of the trees received by the PC.
A tree, provided by the Gardening Club, has been planted in the Croft in memory Brenda Willis.
A firm quote still to be sourced from the tree surgeon for the Horse Chestnut tree on the Croft. Ed to secure for the next meeting.
Ann Robbins will assist Ed to take sample from diseased tree for analysis.
The PC thanked Mary Broom for all her hard work and dedication to the PC. Mary is leaving the village and this is her last meeting.
5. Correspondence/ declare any other business
Heidi Robbins has received correspondence showing that Green Lane will most likely be declared as a bridleway.
Two people interested in available Parish Councillor position.
6. District Councillorâ??s Report
Dist Cllr Terry Yates was unable to attend.
7. Finance
Dennis Marshall presented the current financial report which was approved by all. See appendix A attached. Two invoices approved for payment.
8. DSA Robin Hood Report
Nothing to report.
9. Police Report
None given (no police in attendance). PC Tracey Crow agreed to take on responsibility for police liaison.
10. Village Plan and Planning
Village Plan has been revised and is to go to BDC for endorsement
There has been a garage built at Ryton House, Chapel Lane without planning permission. Clerk to investigate.
11/12 Play Area and Village Hall
Chris Marshall reported that renewal of rental rates had been discussed by the Village Hall committee. It was agreed that there would be a minimal increase. Rates for Scrooby regular user are �£6 per hour. Outside Private rates will be �£10 per hour.
Kirsty reported snagging list for Village Hall has now been finished. Steve Swannack has finished landscaping his final bill has not yet been received. James Arrowsmith will provide the safety net for the play area.
An open day is to be arranged for March 2009. Buildings Regs will need to come back to village hall for final certification.
Notice board is required for outside. Ed to secure by next meeting.
It was agreed to put coat hooks around the village hall in small clusters.
13. Environment
It was reported that there has been tipping on Low Road. The clerk informed the PC that BDC now do regular clear ups on Low Road.
Ann Robbins attended to give a report on the gardening project which is as follows:
The Pinfold has now been cleared. A path has been laid which was donated by NCC. All plants that have been donated are now planted. A wooden seat has been donated. Ann would still like to see if it is possible to have a seat made of stone. Dennis Brooke has agreed to see if he can source a piece of stone large enough to make a seat. Ann reported that there has been a lot of support from residents in the village including the children.
Ann could make a grant application to BDC. It was suggested that Ann speak to Ian Cruddas to help fill in the grant application.
14. Any Other Business
Mary Broom has resigned from the PC which has created another vacancy for a new PC member. There has been interest from two parties. Ed is to correspond with both to see who is willing to commit to the PC (see previous minute).
Meeting closed 9pm.
Next Meeting
Monday 2nd February 2009 7.30pm Scrooby Village Hall.
Future Meetings
- 2nd March 2009
- 6th April 2009
- 11th May due to bank holiday (includes Annual Parish Council Meeting)
- 1st June 2009
- 6th July 2009
- 3rd August 2009
