Last Year in Review
Last year's show was the sixth Scrooby Show. It took place on the Croft and in the Village Hall on Saturday 4 September 2010. The committee included James Arrowsmith, Chris Spence, Tony Spence, Julie Davidson, Phil Whilton, Ann Robbins, Penny Cawley, Dennis Marshall and Graham Robbins. They held three meetings prior to the event, in the Pilgrim Fathers. The work prior to the event culminated in Ann Robbins' advertising by road signs, Star articles and press releases.
On the Friday Mudfords of Retford put up the marquee, and James Arrowsmith and Graham Robbins gathered tables, chairs and stage sections from Bawtry, Scrooby and Scrooby Top. Izzy Marshall, Charlotte Arrowsmith and Liz Barton arranged the Village Hall for cream teas, and filled one end of the Hall with a week's baking worth of cakes. In the early evening Phil Whilton and Julie Davidson received entries for the competition classes.
Entries were re-opened at 8:30 on Saturday morning, and by 10 o'clock the judges were ready to start. Don Skelton assisted by Ann Robbins judged vegetables and fruit, while Rosemary Spray and Julie Davidson worked their way through the culinary classes. Helen Skelton, helped by Margaret Clapham, judged the art, craft and children's sections, and the Rev David Leese of Epworth judged the egg classes. Prize cards were completed by the same team as last year: Sarah Coombes, Maria Foye, and Joyce. At 12:30 the whole team enjoyed Carol Lawrenson's fantastic lunch.
By the time the Show was opened by the Rev Richard Spray at 1 o'clock judging was complete, prize cards on display and trophy results determined. The visitors arrived to view the competition and the other attractions: Jane Thompson's skittles, Peter's vintage tractors, the Baldings' pony, the Pilgrim Father's bar, St Barnabas Church's Messy stall for kids, and the stall holders: St Wilfrid Church's tombola, Tony Spence and Helen Skelton's hot dogs, Penny Cawley's raffle, Ranskill Top Shop's Indian food, Sally Evan's cards, Matt, Jo and Georgina Worthy-Pollard's books and sweets, the pots and crystals stall, Sam, Spike and Burt's steam power exhibition and Ryan Alder's Second World War museum.
Arriving during the afternoon was Peter's steam engine, and at 2:30 the results of the competition were announced:
- Craft Award: Ann Robbins
- North Notts Landscape Cup for Fruit and Vegetable Classes: Peter Turver
- Lewington Award for Fruit and Vegetable Best Exhibit: J A Frow for three white onions
- Pilgrim Fathers Plate for Culinary Classes: Joan Thompson
- Dorothy and Dennis Dunstan Cup for Best White Potato: J A Frow
- Lewington Plaque for Flower Classes: Chris Spence
- Camm Cup for Largest Onion: Andrew Robertson
- Jim Lister Rosebowl for Overall Winner on Points: Peter Turver
After the announcements, Camilla Dunstan sang in the marquee, trailing her evening concert in the church.
Malcolm Dolby oversaw the dog and pet show at 2 o'clock, which was followed at 3 o'clock by the children's sports and tug-of-war. Finally, between 4 and 6 o'clock, there was a choice of music; with three singer-guitarists playing on the Croft, while Camilla Dunstan and her music pupils performed in St Wilfrid's church. Those on the Croft also enjoyed Gemma and Adam's barbeque, raising funds for Torworth's play park.
Sunday saw the return of the tables, chairs and staging, before the Church buffet lunch in the marquee.
Overall the Show raised around £1,000 for local charity.
Aims of the Show
The Aims of the show are:
- To continue the high standards of competition and judging
- To emphasise the local and rural character of the Show
- To provide opportunities for active participation on the day
- To raise funds for local charities including the Village Hall.
Suggestions and Notes following the 2010 Show
Before the Day
- Find the children's cup.
- Specify quiche tin as 7 - 9" diameter to allow some variety.
- Book the brass band from Tickhill Show. Chris Spence has contact details. They are from near Rotherham.
- Involve Matt Worthy-Pollard in organisation; he is keen.
- Supply some hooks for the art boards.
- Supply bin bags, Blu-Tak, hooks, chalks.
- Ask Camilla Dunstan to sing again.
- Buy new cups for the most points in each class, given by Show/Garden Club.
Entries
- Phil should rework entry forms and cards to his satisfaction.
- We must expect and be ready for a rush of entrants around the 10am cut off for entries on the day.
- A third person should work on the entry desk, writing the entry cards which are pinned to the plate. We should not allow entrants to do this themselves as it leads to mistakes.
- Class cards must show class numbers as well as names.
Judging
- Close off tent completely during judging.
- Entrant name and number on entries must be hidden until after judging. Judges recognise numbers and award in view of previous class results. Possibly entrant names and numbers should by kept in an envelope, as suggested by Peter Turver, and after Clarborough show.
- Kitchen scales and bathroom scales or spring balance are required for judging.
- Remember to judge 'best exhibits' whilst the judges are still present. These are often forgotten until too late.
Results
- Prize cards should carry more decoration than in previous years.
- Put entrant names against cups as soon as possible, so that winners will be present at the announcements.
- No auction after show; it is too difficult to organise.
- There should be proper formal announcement of results and raffle. This should be delegated to a practiced MC.
- The stage should be central, with a speaker outside.
Children's Sports
- Rosettes for children's sports should not carry a year; so leftovers can be reused.
- Buy enough rosettes for relay race teams and three-legged race.
- Do not attempt an obstacle race; it is too difficult to organise.
- Use a loud-haler during the children's sports.
- For the children's sports, try and rent some straw bales from Gordon.
Refreshments
- Barbeque instead of hotdogs.
- Print a bigger price list for the cream teas.
- Serve tea in one corner and scones in a different corner, to avoid a scrum.
After the Day
- Remove the marquee quickly after the event.
The Plan for the 2011 Show
The Seventh Scrooby Show will take place on Saturday 3 September 2011 on the Croft and in the Village Hall.
Before the Show
Sunflower seeds will be distributed to the children of Ranskill School to encourage them to enter the tallest sunflower contest.
Grants will be sought from Bassetlaw District Council.
Cups will be collected in from previous year?s holders.
Cards and rosettes will be ordered from Rosettes Direct.
Schedule
Thursday
Sunflower judging.
Floats.
Signs.
Collect Village Hall key from Izzy.
Collect tug-of-war rope from Andy Cawley.
Friday
Erect no parking signs opposite Clay-Thomas?s drive.
Tent erected by Mudfords.
Collect equipment from Bawtry, Scrooby, Scrooby Top, etc.
6 - 8pm Entries accepted at the Village Hall.
Saturday
- 10am Entries accepted at the Village Hall.
11am Marquee is closed and judging begins.
12:30pm Lunch served for judges and helpers.
1pm Show opens with prize-giving.
2pm Pet Show.
3pm Sports including award of rosettes.
4pm Tug-of-War.
Evening: Ticketed entertainment and food. Organised by Mark and Sheila Firth.
Sunday
Tidy up
Church lunch
Layout
A single large marquee will be erected on the Croft. The exhibit tables, and stalls will be laid out in the marquee. Tea tables will be set out in the Village Hall. The public may enter and leave the Village Hall and Croft from any direction.
Organisation
Where an age criterion is intended, then the class itself must be restricted to a specific age group. It is not possible to judge, for example, the best under seven within a class open to any age, as this requires knowledge of the entrant's age at the time of judging.
Entry forms are only required for produce and craft classes. Sports and pets classes are entered and judged anonymously and unrecorded, with winners given a rosette on the podiums at judging.
Returned entry forms will be logged onto a spreadsheet on a laptop. Entries are usually administered by Phil Walton and Julie Davidson.
Each entry form and therefore each entrant number will relate to a single person. This will be strictly enforced. Each person may make only one entry per class.
Each entrant will be given one entry card per entry, stating Class name and number and Entrant name and number. These cards will be sealed in an envelope and place under the entry. Envelopes will be opened after judging. No entrant name or number will be visible during judging.
Judges will be assisted during judging by an assigned helper. Judges' helpers will:
- Keep their tables well organised and presentable
- Help the judges make decisions by offering guidance on the rules.
- Record the judges' decisions on a judging result sheet.
- Take judging result sheets to the prize card writers as soon as a section is complete.
Judging result sheets, one for each section, will show class number and name, award, and entrant number and name.
The following judges and helpers will be invited:
Fruit and vegetables: Judged by Don Skelton and assisted by Ann Robbins
Craft and art: Judged by The Vicar or the Headmistress and assisted by Penny Cawley
Cooking: ? assisted by Julie Davidson
Flowers: ? assisted by Chris Spence
Eggs: Judged by David Lees and assisted by Heidi Robbins
Pets: Judged by Malcolm Dolby
Sports: Graham Robbins and James Arrowsmith
Tug-of-War: Andy Cawley
A team of prize card writers will be seated at a table in the marquee, filling out prize cards as soon as possible after a section has been judged. This team is usually composed of Sarah, Maria and Joyce. Prize cards will be professionally printed to a good standard. Prize cards will be generic 1st, 2nd and 3rd. The prize card writers will complete the class number and name and the entrant number and name.
Produce and craft section results will be formally announced and prizes awarded on stage at the opening of the Show at 1pm.
Stalls and Attractions
Bar, Pilgrim Fathers
Tea and scones, Charlotte Arrowsmith and Izzy Marshall
Cakes, Charlotte Arrowsmith and Izzy Marshall
Jams and pickles
Tombola, The Church
Indian food, Ranskill Top Shop
Leatherwork, Mrs Rhys
Traction engine, Peter 'Tickhill Barn Dried Logs'
Brass band, Tickhill Show band
Punch and Judy
Raffle
Sweet stall
Equipment
The following quantities and locations of tables, chairs and staging are known:
| Tables | Chairs | Staging |
| Village Hall | 7 large, 10 small, 10 small collapsing | Inside use only + 20 black chairs | |
| Scrooby Chapel (?Don) | 4 large plastic folding | | |
| Bawtry Chapel | 4 large trestles + 8 folding | |
| Don Skelton | | 5 large | |
| Gordon Ashworth | 7 large | 25 chairs | 4 sections |
| Scouts | 6 fixed | 25 chairs | |
Table cloths, wooden signs and Scrooby Gardening Club tents are held by Graham Robbins.
Gordon Ashworth has sacks, which must be returned after use.
Display boards are owned by the Church.
Advertising
Classes will be included in the July (!15 June deadline!) and August Star. Notice will be given in the regional press, including Worksop Times, Retford Guardian, and Nottinghamshire Life close to the date of the event. Tim Cotton may be a good contact; see James and Charlotte. Jane Thomson has a list of media contacts.
Entry forms will be distributed door-to-door in Scrooby.
Advertising will make clear that prior completion of an entry form is not required; people can bring exhibits to Scrooby before 10am on the day of the Show and enter. However, early entries will be encouraged.
Classes, committee minutes and notices will be posted on the www.scrooby.net website.
Posters will be displayed in Scrooby, Pilgrim Fathers, Ranskill, Torworth, Blyth, Bawtry, Everton and Mattersey one month prior to the event.
Review and results will be published in the October Star and posted on the www.scrooby.net website.
Boards will be placed on the roadside in Scrooby one week before the event.
Minutes of the First Committee Meeting
Pilgrim Fathers 8pm Thursday 16 June 2011
Present
Ryan Alder, Charlotte Arrowsmith, James Arrowsmith, Andy Cawley, Penny Cawley, Mark Firth, Elaine Gargett, George Gargett, Ann Robbins, Graham Robbins, Chris Spence, Tony Spence, Phil Walton
Minutes and Actions
We have £1,347.17 in the bank.
Tent was confirmed as booked with Will Mudford by phone on 10 June 2011, and will cost £410.00.
Church lunch on Sunday after the show and open church throughout the weekend was confirmed with Gordon Ashworth by phone on 16 June 2011.
Funding
JA to chase funding from Bassetlaw DC, etc.
Advertising
AR will do advertising again this year, including notice and classes in July Star.
GR to pass AR Tim Cotton?s contact details.
Tent
GR to contact Mudfords and request that marquee is put up on Thursday, or early Friday morning, and taken down soon after the event.
Awning
AC will arrange for a awning to be fitted over the paved area to the croft-side of the Village Hall.
AC will lend the show two 'car-port' tents.
Equipment
Four large plastic folding tables previously borrowed from Scrooby Chapel are no longer available.
CS to contact Tickhill Horticultural Society to see if they would lend tables for the Show.
GR to provide tables cloths.
GR to contact Bawtry Chapel, Scouts, Gordon Ashworth and Don Skelton to check availability of tables, chairs and stage sections for collection on Friday and return on Sunday.
Cups
GR to collect in the cups from last year's winners, and arrange engraving.
AR to buy new cups on behalf of Scrooby Gardening Club, to be awarded to the person will most points in each section.
Rosettes
JA to find last year's left over rosettes.
GR to return last year's left over rosettes for amendment, and to order new rosettes. Rosettes will not show a year.
Class Changes
Class 42: Theme for flower arrangement will be 'Pretty in Pink'
Class 71: Theme for photographs will be 'Scrooby in the Snow'
Judges and Assistants
| Section | Judge | Assistant | Who will Contact |
| Fruit & Vegetables | Don Skelton | AR | GR |
| Craft & Art | Helen Leoni | Steph or Margaret | CA |
| Cooking | Rosemary Spray | CS | CS |
| Flowers | Ray Hill (Tickhill Hort Soc) | EG | CS |
| Eggs | Rev David Lees | Heidi Robbins | Heidi Robbins |
| Pets | Dave ? or Baldings? | ? | CA |
| Sports | JA and GR | - | - |
CS to buy presents for the judges.
Stalls and attractions
GG and RA to run the sweet stall this year.
EG to organise purchase of sweets for stall.
GR to contact Punch and Judy show.
GR to ask Scouts if they would like to run Splat-a-rat, apple-bobbing or greasy-pole.
GR to ask Don Skelton if he would like to have stall promoting his vegetable box scheme.
GR to ask Camilla Dunstan if she would like to sing again this year.
CS to contact the brass band who played at Tickhill show last year.
JA to contact Tickhill and Doncaster choirs via his mother.
EG to contact Elizabethan High School's band.
Sheila Firth will run a craft stall.
GR to find someone to organise the jams and pickles stall.
GR to contact Gordon Ashworth to check Church will run Tombola.
CA to ask Ranskill Top Shop is they would like to bring Indian food again.
CA to ask Mrs Rhys if she would like to have a leatherwork stall.
CA to ask Dog Lane Pete if he would like to bring his tractors again this year.
GR to contact Ranskill exhibitor via Heidi Robbins.
AR to run the raffle again this year.
AR to arrange for Scrooby Gardening Club to run a plant stall.
GR to ask if Daydream Bakery would like to have a cup-cake stall.
CA to ask Baldings if they would like to bring a horse again this year.
AC and PC to ask Piers Cawley if he would like to make balloons for kids.
AC and PC to ask Gill Cawley if she would like to demonstrate spinning.
AC and PC to ask Piers and Gill Cawley if they would like to sing at the event.
Tea & Scones and Cake Stall
CA and Izzy Marshall will organise the tea and scones and cake stall again this year.
Barbeque
TS and Helen Skelton will organise a barbeque.
Friday Setting Up
AC, MF, JA, MP and GR will take a day off work on the Friday before the Show, to collect and arrange furniture, etc.
Entry Administration
PW will operate the competition administration again this year.
PW to rework system to his satisfaction.
PC/AC will help with entries at the Village Hall on Friday afternoon/evening.
Prize Cards
CS will contact Sarah Coombes, Maria Foye and Joyce Marsden to see if they are happy to write the prize cards again this year.
Judges' Lunch
GR to ask Carol Lawrenson if she would like to make the judges? lunch again this year.
Opening the Show and Announcement of Results
CA to ask Helen Leoni, headmistress of Ranskill Primary School, if she would like to open the Show.
CA to ask Ed Marshall if he would like to announce the results of the Show and award the cups.
The stage will be placed centrally to the Croft, hopefully visible from both inside and outside the tent, with load speakers to amplify announcements.
Steam Engine
JA to ask if Peter 'Tickhill Barn Dried Logs' would like to bring his steam engine again this year.
Sports
We should include more sports for adults, including welly-wanging, wheel-barrow race, granddad race, wife-carrying race, 3 legged race, sack race, and tug-of-war.
AC to lend tug-of-war rope.
Doncaster Art Club
PC has asked Doncaster Art Club to paint around the village on the day of the Show, possibly exhibiting the results at the Hall in the late afternoon.
Evening Event
MF and Sheila Firth have arranged a pig roast, bar and live bands for the evening after the Show. Tickets will be £5. The pig will be from Gordon Ashworth, who will also supply a spit. The bands will be Ed Marshall?s More Dog, and a Blues Brothers Tribute Band. There will also be Bingo. The Bar will be provided by the Pilgrim Fathers. MF has warned the neighbours of the Croft. The Firths will arrange advertising for the event. The stage will have to be positioned centrally on the Village Hall end of the tent for the evening event.
