Scrooby Parish Council 19 05 2011

Minutes of Scrooby Parish Council Ad Hoc Meeting

Thursday 19th May 2011

PILGRIM FATHERS, SCROOBY

1. PRESENT

Ed Marshall - Chair, Heidi Robbins, James Arrowsmith, Dennis Marshall, Sheila Firth, Matt Pollard

Also present - Mark Firth, Scrooby Resident

Due to non-election of previous councillors, Christine Bailey and Dennis Brooke, the scheduled meeting on the 9th May was not quorate. This adhoc meeting of all elected councillors was arranged to deal with matters requiring formal PC approval.

2. Apologies

None.

3. Review & Approve Treasurer's Financial Report from 2011

Dennis Marshall gave his Treasurer's Report. Ed Marshall proposed to accept report. Seconded by James Arrowsmith. All agreed.

4. Insurance quotation, Plumber's Estimate for VH repairs, Outstanding Cheques, New Signatories to the PC Bank Account.

The insurance quote from the current provider has been received and has reduced to £848.00 per annum. It was agreed to accept the quote.

The plumber's estimate was for £175.00 to cover all repairs to Village Hall. It was agreed to accept the estimate.

The quote from the current electricity supplier for the Village Hall was £470.00 for the year. It was agreed to accept this and review alternative suppliers early next year.

It was agreed that Heidi Robbins, Ed Marshall and Dennis Marshall should be signatories to the PC Bank Account, and the Chair moved for the removal of Dennis Brooke as a signatory. It was agreed that the Treasurer would investigate procedures for internet banking and protocol for when cheques are finally abolished.

5. Discuss Co-Opting Strategy as two Councillors have resigned without notice.

Christine Bailey (not present) had insisted that she had returned her papers for election as a Councillor to the BDC but that they had lost them, she maintained she still wanted to be on the Council. The Chair delegated Heidi Robbins to visit Christine Bailey and enquire if she had sorted out the problem, and if she still wished to be a Councillor. It was agreed to give Christine until the next Council Meeting to resolve the matter or agree to be co-opted.

It was agreed that Dennis Brooke had, in effect, resigned from the Council, and Mark Firth was invited to be co-opted onto the Council, to be ratified at the next meeting. Mark Firth accepted.

6. Discuss way forward in regard to playground fence.

Chair had received a quote for replacement of the fence. The area to be fenced is roughly 70 metres plus two gates. The estimate was around £4,900.00 plus the cost of the gates. Further quotes were being obtained with the cost estimated between £5,000.00 and £7,000.00 in total. It was agreed to submit an application to Nottinghamshire County Council's Local Improvement Scheme for assistance in funding the fence cost and a contribution towards the tree sculpture costs. It was agreed to submit the application when all the quotes have been received.

7. Election of Chair & Vice Chair

Dennis Marshall proposed the re-election of Ed Marshall as Chairperson. Matt Pollard seconded. All agreed.

Matt Pollard proposed the re-election of Heidi Robbins as Vice Chairperson. James Arrowsmith seconded. All agreed.

8. Any Other Business

Heidi Robbins reported seeing some young people digging on the Whinze. She was advised to notify the PCSO if it happens again.

Meeting closed at 8.40pm

Next meeting Tuesday 7 June 2011 7.45pm Scrooby Village Hall